Enclosed Email Sample: Best Practices and Tips for Crafting Effective Emails

Are you tired of sending bland and unappealing emails that get lost in the sea of other messages flooding inboxes? Look no further, because we have enclosed an email sample that will take your communication game to the next level.

This email sample is designed to grab the attention of your reader, pique their interest, ignite their desire, and inspire them to take action. The best part? You can easily find and edit examples to make them fit your specific needs.

We understand that effective communication is essential in any aspect of your professional and personal life, hence why we’re excited to share this enclosed email sample with you. Whether you’re sending a job application, a business proposal, or a simple message to a friend, this sample can serve as a guide to crafting a winning message.

So go ahead, take advantage of this opportunity to elevate your email game and achieve your desired outcomes. Let’s make sure your messages stand out in a sea of grey emails.

The Best Structure for an Enclosed Email Sample

When it comes to writing enclosed emails, the structure of the message is critical. You want to make sure that the recipient can easily understand the contents of the email and take the appropriate action as needed. Here are some tips on how to structure your enclosed email sample in the most effective manner possible.

1. Start with a clear and concise subject line. The subject line is the first thing that the recipient will see, so it’s important to make it count. Choose a subject line that accurately reflects the contents of the email and is easy to understand.

2. Use short paragraphs. When you’re writing an enclosed email, it’s best to keep your paragraphs short. This makes the email easier to read and helps to ensure that the recipient doesn’t miss any important information.

3. Use bullet points. If you have multiple points to make in your email, consider using bullet points to highlight them. This makes it easier for the recipient to quickly identify the most important information and take action as needed.

4. Provide context. Make sure to provide enough context for the recipient to fully understand the purpose of the email. If there is any important background information or history that they need to be aware of, make sure to include it in the email.

5. Use a clear call-to-action. Finally, make sure to include a clear call-to-action in your enclosed email. This could be a request for more information, a call to schedule a meeting, or a request to take a specific action. Whatever it is, make sure it’s clear and easy to understand.

In summary, a well-structured enclosed email sample is critical if you want to ensure that the recipient takes the appropriate action as needed. By following the tips above, you can structure your email in a way that is clear, concise, and easy to understand, making it more likely that the recipient will respond in the way that you want them to.

Enclosed Email Samples

Recommendation for Employment

Greetings Mr./Ms. [Employee’s Name],

It is my great pleasure to recommend you for employment based on your outstanding performance during your tenure at [Company Name]. Your passion for excellence and your impeccable work ethic are truly remarkable and make you a valuable asset to any company. I consider myself fortunate to have been able to supervise you and witness your growth both professionally and personally.

During your time at [Company Name], your contributions were exceptional. Your ability to complete tasks efficiently and effectively contributed greatly to the success of several of our flagship projects. You consistently demonstrated your ability to think creatively and to implement innovative solutions. Your meticulous attention to detail and proficiency in your field were invaluable in ensuring that projects were completed within deadline and budget constraints.

I am confident that you will continue to excel in any position you take on. Your strong work ethic and positive attitude will make you an asset to any organization. I highly recommend you for any employment opportunity, and I wish you all the best in your future endeavors.

Best regards,

[Your Name]

Recommendation for Graduate School

Dear Admissions Committee,

It is my pleasure to recommend Mr./Ms. [Applicant Name] for admission to your esteemed graduate program. During [his/her] undergraduate studies at [University Name], [he/she] was lauded for [his/her] intelligence, work ethic, and research capabilities. I have had the pleasure of working with [him/her] in [class name or research project], and I can confidently attest to [his/her] exceptional qualities.

[He/She] consistently displayed excellent analytical and problem-solving skills, as well as the ability to take initiative. [He/She] presented [his/her] work in class with great precision and clarity. [He/She] was always willing to offer [his/her] insights and was receptive to feedback from both [his/her] peers and instructors. [His/Her] ability to work collaboratively and effectively under pressure makes [him/her] an excellent candidate for the rigors of graduate school.

I am confident that [he/she] will thrive in your program and make valuable contributions to [his/her] academic field. I wholeheartedly recommend [him/her], and I wish [him/her] the very best in [his/her] academic pursuits.


[Your Name]

Recommendation for Promotion

Dear [Manager Name],

I am writing this letter to highly recommend Mr./Ms. [Employee Name] for promotion to the position of [Position Name]. During [his/her] tenure with our company, [he/she] has consistently displayed a remarkable level of dedication, professionalism, and exceptional contribution to [his/her] team and the company as a whole.

[He/She] has demonstrated excellent leadership skills and has been instrumental in driving several key projects to completion with precision and within the designated timelines and budgets. [He/She] has a talent for engaging team members and providing them with the support they need to succeed. [His/Her] impeccable ability to strategize, analyze and develop solutions to complex business issues is exemplary and contributes to the overall success of the company.

As [his/her] supervisor, I am confident in [his/her] abilities to continue to excel in [his/her] new role. [He/She] has already proven [himself/herself] an asset to the company, and I am confident that [his/her] skills, experience, and contributions will continue to benefit our company. [He/She] has a creative, analytical, and entrepreneurial mindset that will add value to [his/her] new position, and [he/she] will be an asset to your team.

Thank you for considering [Employee Name] for this promotion. [He/She] is a highly valued member of our team, and we have no doubt that [he/she] will make significant contributions to [his/her] new role.

Best regards,

[Your Name]

Recommending a Service Provider

Dear [Client’s Name],

I am writing to recommend [Service Provider’s Name] for any of your future [Service Type] needs. I recently used [his/her] services, and I must say, I was thoroughly impressed with [his/her] level of professionalism and quality of work.

[Service Provider’s Name] is exceptionally knowledgeable in [Service Type]. [He/She] answered all my questions in detail, gave excellent and insightful advice, and was patient and understanding throughout the entire process. [He/She] demonstrated excellent problem-solving skills and presented creative solutions to [my/our] needs. [His/Her] recommendations were spot on, and the results were beyond [my/our] expectations.

Furthermore, [Service Provider’s Name] was always available to communicate and kept [me/us] informed at every stage of [our] project. [He/She] collaborated with [me/us] to ensure that [my/our] needs were met, and the final product was delivered on time and within budget. [He/She] delivered service with the highest level of professionalism and was a true joy to work with.

In conclusion, I can truly speak to [Service Provider’s Name]’s exceptional level of service and can confidently recommend [him/her] for [Service Type] work. [He/She] approaches [his/her] work with passion, consistency, and professionalism. [He/She] would be an asset to anyone looking for superior [Service Type] work.

Best regards,

[Your Name]

Recommending a Volunteer

Dear [Volunteer Coordinator Name],

I am writing to recommend [Volunteer’s Name] for any available volunteer opportunities with your organization. I had the pleasure of working with [him/her] on a community initiative project last year, and I found [him/her] to be a dedicated and passionate volunteer.

[Volunteer’s Name] has exceptional organizational and communication skills, which were evident in [his/her] work on our project. [He/She] was instrumental in ensuring that the project was executed on time and within budget. [He/She] takes initiative and is a reliable team player. [His/Her] leadership qualities were impressive, and [he/she] motivated the team to succeed.

What set [Volunteer’s Name] apart, in my opinion, is [his/her] passion for community work. [He/She] approaches all projects with a positive attitude and goes above and beyond what is expected for a volunteer. I have no doubt that [he/she] will make a significant contribution to your organization and the community you serve.

Thank you for considering [Volunteer’s Name] for any volunteer opportunities. [He/She] is a valuable asset to any team, and I have no hesitation in recommending [him/her] highly.


[Your Name]

Recommending a Supplier

Dear [Client’s Name],

I am writing this letter to recommend [Supplier’s Name] for any of your future [Product Type] needs. I have been working with [him/her] for the past [x] years and have always been impressed with [his/her] professionalism, quality of work, and attention to detail.

[Supplier’s Name] consistently delivers products of the highest quality, on time, and within budget. [He/She] has demonstrated great attention to detail, able to customize products to our specific needs, and is always looking for ways to innovate and improve [his/her] production process. [He/She] is available to communicate and has been able to go above and beyond my expectations time and time again.

Furthermore, [Supplier’s Name] excels in customer service. [He/She] takes the time to understand our needs, makes recommendations based on [his/her] experience and is always willing to work alongside us to troubleshoot any issues that arise. [His/Her] commitment to excellence is evident in the quality of service [he/she] consistently delivers.

In conclusion, I can wholeheartedly recommend [Supplier’s Name] for any [Product Type] needs. [He/She] approaches [his/her] work with passion, consistency, and professionalism. [He/She] would be an asset to any client looking for top-quality [Product Type] products and exceptional service.

Best regards,

[Your Name]

Recommending a Contractor

Dear [Client’s Name],

I am writing this letter to recommend [Contractor’s Name] for any of your future construction needs. I recently hired [him/her] for a home remodeling project and was blown away by [his/her] work ethic, quality of work, and attention to detail.

[Contractor’s Name] is a highly skilled contractor with a wealth of knowledge and experience in the construction industry. [He/She] demonstrated a keen ability to understand my vision for the project, make recommendations, and create solutions that exceeded my expectations. [His/Her] meticulous attention to detail and ability to troubleshoot on-site issues were invaluable in ensuring that the project was delivered on time, within budget, and to an exceptional standard.

Furthermore, [Contractor’s Name] was available to answer any questions and concerns I had throughout the project. [He/She] kept me informed of the progress and was always willing to explain any technical jargon, making me a more informed client in the process. [His/Her] commitment to delivering outstanding service has been maintained beyond the conclusion of the project, ensuring that I am completely satisfied with the work completed.

In conclusion, I can truly speak to [Contractor Name]’s exceptional level of service and can confidently recommend [him/her] for all construction needs. [He/She] is dedicated, professional, and approaches [his/her] work with passion. [His/Her] skills, experience, and level of customer service are unmatched, and [he/she] would be an asset to anyone looking for superior construction work.

Best regards,

[Your Name]

Enclosed Email Sample Tips for Effective Communication

When sending an enclosed email, consider the following tips to ensure that your message is clear and effective:

  • Keep it short and concise: An enclosed email should be brief and to the point. Avoid long introductions and irrelevant information that can cloud the message that you are trying to convey. Get straight to the point and highlight the important details.

  • Stick to one topic: If you have multiple topics to discuss, break them up into separate emails. This way, the reader can focus on one thing at a time and take the necessary action without feeling overwhelmed.

  • Use a clear subject line: The subject line of your enclosed email should accurately reflect the content of the message. A clear and concise subject line will help the recipient identify the purpose of the email and prioritize it accordingly.

  • Be mindful of tone: The tone of your enclosed email can greatly affect how the message is received. Avoid using overly aggressive or confrontational language, as this can put the recipient on the defensive. Instead, use a friendly and professional tone that conveys your message effectively while maintaining a positive relationship with the recipient.

  • Provide context: If your enclosed email requires the recipient to take specific action, provide context for why the action is necessary. This will not only help the recipient understand the importance of their role, but it will also motivate them to take the necessary steps to follow through with your request.

  • Include a clear call to action: The end of your enclosed email should clearly state what action you expect the recipient to take. Use a strong and directive call to action that leaves no room for confusion or ambiguity.

  • Reread and proofread: Before sending your enclosed email, make sure to reread and proofread it for spelling and grammar errors. This will help ensure the clarity and professionalism of your message.

By following these tips, you can improve the effectiveness of your enclosed email and increase the chances of getting the response you need from the recipient.

FAQs related to Enclosed Email Sample

What is the purpose of this email?

The purpose of this email is to inform you about an upcoming event at our company and invite you to attend it.

What is the date and time of the event?

The event is scheduled for October 15th from 6 PM to 9 PM.

Where will the event be held?

The event will be held at our company’s headquarters located at 123 Main Street, Anytown, USA.

Is there a dress code for the event?

The dress code for the event is business casual.

Will there be any food or drinks served at the event?

Yes, there will be complimentary food and drinks served at the event.

Do I need to RSVP to attend the event?

Yes, we kindly ask that you RSVP to let us know if you will be attending the event or not.

How do I RSVP for the event?

To RSVP for the event, simply reply to this email and let us know if you will be attending or not.

Can I bring a guest to the event?

Yes, you are welcome to bring a guest with you to the event. However, please let us know in your RSVP if you will be bringing a guest with you.

What is the deadline for RSVP?

We kindly ask that you RSVP by October 8th so we can finalize the event details.

Wrapping it Up!

That’s all there is for today folks. We hope you found this enclosed email sample helpful and engaging. Remember, there’s always room for improvement and creativity when it comes to email composition. Keep practicing and learning, and you’ll soon notice a significant difference in your email communication. Thanks for reading, and don’t forget to visit us again for more exciting content. Until next time, happy emailing!