The holiday season is upon us! For many of us, it’s a time to take a break and spend quality time with our loved ones. However, business doesn’t stop during the holidays, and it’s important to keep your clients informed about any changes or updates during this time. Sending a holiday notification email to your clients is a great way to do this.
But, let’s face it, writing an email that captures the spirit of the holidays while providing valuable information, can be a tricky task. That’s why we’re here to help! In this article, you’ll find holiday notification email samples that you can use or edit to suit your needs.
Whether you’re announcing a change in office hours, reminding clients about deadlines or simply wishing them a happy holiday, our holiday notification email samples have got you covered. So, sit back, grab a cup of hot cocoa, and let us help you spread some holiday cheer to your clients.
The Best Structure for Your Holiday Notification Email to Clients
Sending holiday notification emails to your clients is a great way to show them that you value their business and appreciate their loyalty. A well-structured email can effectively convey your holiday message and leave a lasting impression on clients. In this article, we will discuss the best structure for a holiday notification email to clients.
Starting the email with a warm greeting is a great way to make clients feel appreciated. Begin by addressing them by name and expressing gratitude for their business. For example, “Dear [Client Name], We would like to express our sincerest gratitude for your business and your continuous support throughout the year.”
Next, clearly state the purpose of the email – to announce the holiday schedule. In a brief paragraph, mention the holiday dates and the impact it may have on your business and your clients. Consider adding a personalized touch, such as offering holiday tips or ideas to make the most of the season. For example, “As the holiday season is fast approaching, we would like to inform you that our office will be closed from [Holiday Start Date] to [Holiday End Date]. We encourage you to take the time to spend quality moments with loved ones and recharge your batteries for the new year.”
To follow up, provide clear instructions to clients on what they can expect during the holiday period. This may include changes to your regular service availability or any emergency contact information they may need. Ensure that they are given reassurances that their needs will be attended to as soon as possible post-holidays. For example, “We apologize for any inconvenience this may cause and assure you that we will do our best to attend to any urgent matters upon our return on [Office Reopening Date]. If you need assistance during our absence, please contact [Emergency Contact Information].”
Finally, conclude the email by wishing clients happy holidays and expressing anticipation to serve them soon. Thank them once again for their business and support. A personalized sign-off will create a lasting impression. For example, “Once again, thank you for your business and we sincerely wish you a memorable holiday. We look forward to serving you in the new year with renewed energy and focus. Warmest wishes, [Your Business Name].”
In summary, a well-structured holiday notification email that addresses clients by name, clearly communicates holiday schedules and service changes, offers holiday tips, and concludes with personalized wishes leaves a lasting impression on clients and strengthens business-client relationships.
Holiday Notice for Thanksgiving
Important Information about Thanksgiving Holiday
Dear [Client Name],
We hope this email finds you well. We would like to inform you that our office will be closed on Thursday, November 25th, in observance of Thanksgiving Day. We will resume our operations on Friday, November 26th, and will do our best to respond to all inquiries and requests as soon as possible.
We would like to take this opportunity to express our gratitude for your valued partnership, and to wish you a happy, healthy and safe Thanksgiving holiday with your family and friends. Thank you for your cooperation and understanding.
Christmas Holiday Notice
Christmas Holiday Office Closure
Dear [Client Name],
We are writing to inform you that our office will be closed from Friday, December 24th, through Sunday, January 2nd, in observance of the Christmas and New Year holidays. During this time, we will be unavailable to receive calls and emails, but rest assured that we will address all of them upon our return on Monday, January 3rd.
We would like to take this opportunity to thank you for your continued support, and to extend our heartfelt wishes for a wonderful Holiday Season and a prosperous New Year. We appreciate your business and look forward to serving you in the coming year.
Holiday Notice for Fourth of July
Fourth of July Office Closure
Dear [Client Name],
In honor of the Independence Day celebration, our office will be closed on Monday, July 5th, and will reopen on Tuesday, July 6th. We apologize for any inconvenience this may cause, and thank you for your understanding and cooperation.
We hope that you and your loved ones have a safe and enjoyable Fourth of July holiday, filled with fun, food, and fireworks. We appreciate your business and look forward to serving you upon our return.
Easter Holiday Notification
Office Closure for Easter Break
Dear [Client Name],
We wanted to inform you of our office closure during the upcoming Easter holiday from Friday, April 15th, through Monday, April 18th. We will be returning on Tuesday, April 19th, and will respond to all your inquiries as soon as possible.
We wish you and your family a restful and happy Easter holiday, filled with lovely bunny surprises and springtime rejuvenation. We thank you for your continued collaboration and support.
With warm regards,
New Year Notification
New Year 2022 Office Schedule
Dear [Client Name],
We are sending this email to notify you of our official schedule for New Year 2022. Our office will be closed on Friday, December 31st, and Saturday, January 1st, to observe the New Year’s Eve and Day. We will reopen on Monday, January 3rd, to continue our services.
We wish you a beautiful year full of love, peace, and prosperity, and we look forward to growing our partnership in the coming year. Thank you for your unwavering trust and loyalty.
Martin Luther King Jr. Day Notification
Martin Luther King Jr. Day Office Closure
Dear [Client Name],
We want to inform you that our office will be closed on Monday, January 17th, to observe Martin Luther King Jr. Day. We will reopen on Tuesday, January 18th, and resume our regular services. We apologize for any inconvenience caused.
We hope you have a meaningful and inspiring holiday reflective of the valiant, righteous service and ideals of Dr. Martin Luther King Jr. We appreciate your support and patronage, and we’ll get back to our duties upon our return.
Memorial Day Reminder
Memorial Day Office Closure
Dear [Client Name],
We are writing with a humble reminder that our office will be closed on Monday, May 31st, in observance of Memorial Day. We will resume our normal services on Tuesday, June 1st. We take this moment to honor the selfless American heroes who made the ultimate sacrifice to preserve our freedom, and we express our sincere gratitude for their service.
We thank you for your attention to this announcement, and we look forward to delivering quality services to you upon our return.
Tips for Writing Holiday Notification Email to Clients
As we approach the festive season, business owners and managers will be looking to notify clients of their holiday schedules. Sending out a well-crafted holiday notification email to your clients is essential in maintaining positive relationships and ensuring that your business commitments are met. In this article, we’ve put together some tips for writing a holiday notification email to clients that will keep them informed, engaged, and satisfied.
- Be Clear and Concise: Your holiday notification email should be easy to comprehend, and clients should be able to understand your message at a glance. Be sure to include all necessary information such as the duration of the break, any delays, and when the office will re-open. Use simple language that is free from jargon and easy to understand.
- Add a Personal Touch: While it’s important to be factual in your email, adding a personal touch can make your message more effective. Begin with a greeting that expresses appreciation for your clients and their business. You can also use this opportunity to wish them well during the holidays.
- Provide Contact Information: It’s essential to provide your clients with a way to contact you during the festive season, especially if there are any urgent matters that require your attention. Make sure to include contact information for a staff member who will be available to handle any inquiries or emergencies.
- Include Marketing Content: The holiday notification email is an excellent opportunity to promote your brand and showcase your products or services. You can include a brief paragraph highlighting your latest promotions, discounts, or new products. This could spark your client’s interest and encourage them to return to business with you after the holidays.
- Send the Notification Early: The earlier you send out your holiday notification email, the better. This allows your clients enough time to plan and make arrangements for any future transactions. It also reduces their frustration if they attempt to reach out to your business during the holidays, only to realize you are closed.
- Include a Thank You: Thank your clients for their trust in your business and their continued support. Ending your email with a simple thank-you note can go a long way in building strong relationships with your clients.
In conclusion, crafting a holiday notification email to clients is both an essential and exciting opportunity to engage with your clients and promote your business. By following these tips, you can create a well-crafted email that establishes a positive relationship with your clients, promotes your brand, and ensures that your business commitments are met.
FAQs for Holiday Notification Email to Client Sample
What is the purpose of this email?
The purpose of this email is to inform our clients about the upcoming holiday and our office timings during that period.
Which holidays are covered in this email?
This email covers all the major holidays in the year, such as Christmas, Thanksgiving, New Year, Independence Day, Labor Day, Memorial Day, and so on.
What is the significance of this holiday notification email?
This email is significant because it will help our clients plan their communication with us more effectively. Moreover, it will give them an idea of when they can expect our responses to their emails and phone calls.
How will this email affect our clients?
This email will ensure that our clients know when we will be working and when we will be closed. This will help prevent any confusion or miscommunication between us and our clients.
When will this email be sent?
This email will be sent out two weeks before the holiday so that our clients can have plenty of time to prepare for it.
What should the clients do if they need urgent assistance during this holiday period?
Our clients can send us an email or leave us a voicemail, and we will get back to them as soon as possible.
Can clients still place orders or make purchases during holiday periods?
Yes, clients can still place orders or make purchases during holiday periods. However, the processing time may be delayed due to the reduced office hours.
What should clients do if they need to reschedule a meeting during this holiday period?
Our clients can send us an email or give us a call, and we will try our best to accommodate their request for a new meeting time.
How can clients reach out to customer support during the holiday period?
Clients can reach out to our customer support team by sending an email to firstname.lastname@example.org. Our customer support team will get back to them as soon as possible.
Enjoy the Holidays with Your Clients
Oh, and that’s it! We hope that this sample holiday notification email to client has been helpful to you and made it easier for you to convey your message to your beloved clients. It’s essential to keep customers informed about your holiday schedule and give them a heads up about when you’ll be returning to work. Remember that it’s a great opportunity to greet them and make them feel special during this festive season. Thanks for stopping by and reading our article. We hope to see you again soon! Have a happy holiday season and a prosperous new year!