How to Write a Housekeeping Report: Tips and Tricks for Organized and Effortless Reporting

In the world of hospitality, a housekeeping report is an essential tool to keep the hotel running efficiently. Whether you run a small bed-and-breakfast or a large luxury hotel, creating a housekeeping report is a crucial part of maintaining your establishment’s cleanliness and organization. However, many hoteliers struggle with the task of writing a proper report that showcases everything that’s been accomplished and needs to be done.

Luckily, there’s no need to stress about it. Writing a housekeeping report is a straightforward process that doesn’t require a lot of time or effort. By following a few easy steps and using some practical tips, you can create a high-quality report in no time. You can find a plethora of templates and examples online, which you can edit and modify to cater to your hotel’s specific needs.

In this article, we’re going to guide you through the essential steps to create a successful housekeeping report, including how to organize the report, what to include, and what to avoid. With our guide, you’ll learn how to create a housekeeping report that your staff will find easy to understand and follow, and your guests will be impressed with.

So, grab a pen and paper, and get ready to dive into the world of housekeeping reports. Let’s get started!

The Best Structure for Writing a Housekeeping Report

Keeping track of the cleanliness and organization of a property can be a daunting task, especially when managing several rooms or properties. A housekeeping report can help make the process easier by providing a detailed overview of the housekeeping activities and tasks completed on a daily, weekly, or monthly basis. But what is the best structure for writing a housekeeping report?

The most effective way to structure a housekeeping report is to use a standardized format that includes important information such as the date, time, location, and tasks completed. Here are the key elements that should be included in a housekeeping report:

1. Introduction

The introduction should provide a brief overview of the housekeeping report and the date it was completed. It should also specify the location or property being reported on and any specific housekeeping instructions or goals for that location.

2. Room by Room Analysis

The report should provide a room-by-room analysis of each area of the property that was cleaned, including any problems that were encountered or tasks that still need to be completed. This detailed analysis should include information such as the condition of the room, the items that were cleaned, the time it took to complete the cleaning, and any additional notes from the housekeeping staff. This section can be broken down into subsections for each area or room of the property.

3. Training and Improvement Strategy

It is important to also include a section on any training or improvement strategies that were implemented during the cleaning process. This section should specify any new cleaning techniques or tools that were used, and any training or feedback sessions that were conducted with housekeeping staff. It should also outline any improvements that can be made to the housekeeping process to increase efficiency or better meet the needs of the property or guests.

4. Conclusion

The conclusion should summarize the key findings from the report and any actions that were taken or still need to be taken. It should also include any recommendations for future housekeeping improvements or changes.

In summary, a housekeeping report should be structured in a standardized format that includes the date, location, and detailed analysis of each room or area of the property that was cleaned. It should also include any training or improvement strategies that were implemented and a summary of key findings and actions.

Housekeeping Report Samples

Recommendation for Daily Housekeeping Routine

Dear Housekeeping Team,

I would like to commend the team for their excellent work in maintaining the cleanliness of our hotel rooms. The daily housekeeping routine has been efficient and effective in keeping our guests satisfied with their stay.

However, I would like to suggest a few improvements to enhance the routine further. Firstly, focusing on sterilizing high-touch areas such as light switches, TV remote controls, and doorknobs would eliminate the risks of spreading germs. Secondly, incorporating eco-friendly cleaning products would not only benefit the environment but also help the hotel save on costs.

Please let me know your thoughts on these recommendations and if you require any assistance in implementing them. Your hard work is greatly appreciated, and I look forward to seeing these enhancements in action.

Best Regards,

[Your Name]

Recommendation for Special Occasion Housekeeping Services

Dear Head of Housekeeping,

On behalf of our guests, I would like to express our gratitude for the exceptional housekeeping services provided during our recent event at the hotel. The attention to detail and willingness to go above and beyond to meet our requirements did not go unnoticed.

In light of this, I would like to recommend offering a specialized housekeeping service for future events that the hotel hosts. This service could include deep cleaning of event spaces before and after usage, as well as customized room setups to cater to specific event themes.

Please let me know if this is feasible and how we can work together to ensure the success of future events at the hotel. Thank you for your hard work and dedication to providing outstanding services.

Best Regards,

[Your Name]

Recommendation for Housekeeping Training Program

Dear Housekeeping Manager,

I am reaching out to commend your efforts in maintaining the cleanliness and hygiene of our hotel rooms. Your teams have been consistent in delivering excellent service to our guests.

However, I would like to suggest exploring the implementation of a housekeeping training program for all staff. This program would focus on further improving skills and reinforcing best practices in room cleaning, customer service, and problem-solving.

With enhanced training, our housekeeping staff can remain up-to-date with industry trends and offer a higher level of service to our guests, leading to increased customer satisfaction and loyalty.

Thank you for your consideration, and I am available to discuss further if required.

Best Regards,

[Your Name]

Housekeeping Negative Feedback Report

Dear Housekeeping Supervisor,

I am writing to provide feedback in regards to the housekeeping services during my recent stay at the hotel. Unfortunately, I was disappointed with the standard of room cleanliness and hygiene during my visit.

Specifically, I noticed the carpet was stained in different areas, the bathroom was not well sanitised, and there were dust and debris in the corners of the room. This experience left me feeling unsatisfied with my stay at the hotel.

I appreciate the hard work involved in maintaining high standards, and I hope this feedback helps to enhance future services for other guests.

Best Regards,

[Your Name]

Housekeeping Equipment Maintenance Request

Dear Head of Housekeeping,

I am writing to request maintenance for housekeeping equipment that requires repair. During our recent inspection, we noticed some equipment in different departments requires repair or replacement.

Specifically, we noticed the vacuum cleaners are not performing to their full capacity, and the floor scrubber machine has been leaking water, leading to potential slip hazards. We recommend repairing or replacing the equipment to prevent any injuries and maintain high-quality housekeeping services.

Please take action on this request, and let me know if you require further information or support to carry out the maintenance work.

Best Regards,

[Your Name]

Recommendation for Eco-Friendly Housekeeping Practices

Dear Housekeeping Team,

I would like to commend your efforts in maintaining the cleanliness of our hotel rooms. However, I would like to recommend incorporating eco-friendly practices in your daily routine to minimize our carbon footprint.

Some suggestions include using environmentally friendly cleaning products, reducing water consumption during cleaning procedures, and recycling waste products where possible. By adopting these practices, the hotel can reduce its environmental impact while maintaining high-quality housekeeping services for our guests.

Thank you for your dedication to providing an outstanding service while also making progress towards a sustainable future.

Best Regards,

[Your Name]

Housekeeping Inspection Report

Dear Housekeeping Manager,

I am writing to report on our recent inspection of the hotel rooms’ cleanliness and hygiene. We are pleased to acknowledge the high standards of housekeeping services that were evidenced by the inspection.

The rooms were immaculate, well-organized, and no areas requiring further cleaning were identified. The hotel can take pride in your housekeeping staff’s hard work, which has resulted in high customer satisfaction during their stay.

Please continue to maintain this level of service and feel free to let me know if you require any support in achieving this.

Best Regards,

[Your Name]

Tips for Writing a Stellar Housekeeping Report

If you work in the hospitality industry, housekeeping reports are an essential part of your daily routine. This report serves as a record of the status of guest rooms, any issues encountered during cleaning, and the overall cleanliness of the hotel or establishment. Writing a housekeeping report can be a time-consuming task, but with these tips, you can create an efficient and effective report in no time.

Be Descriptive

When writing a housekeeping report, be descriptive and provide as much detail as possible. This can help management identify patterns and pinpoint problem areas. Instead of saying, “the room was dirty,” describe the specific areas that needed attention, such as a dirty bathroom or unmade bed. Use specific language to describe the state of the room, such as “stained carpet” or “broken lampshade.”

Brevity is Key

While it’s important to be descriptive, it’s equally important to be concise in your report. Stick to the facts and avoid using unnecessary words or phrases. Keep your report brief and to the point, focusing on the most important details. This will help management quickly assess the situation and take appropriate action.

Include Photos

Providing photographic evidence of any issues encountered during cleaning can be an effective way to ensure that management understands the severity of the situation. Taking photos with your smartphone and attaching them to your report can help management visualize the issue and take appropriate action. Just be sure to obtain permission from the guest and never include photos of guests themselves.

Use a Standard Format

To ensure consistency and make it easier for management to review your report, use a standard format. Include information such as the room number, date, time of cleaning, the status of the room, and any issues encountered. This will make it easier to compare reports and identify trends.


Before submitting your report, make sure to proofread it thoroughly. Check for spelling and grammar errors, and make sure that all information is accurate. Use a spell-checking tool and read your report aloud to catch any errors that may have been missed.

In conclusion, writing a housekeeping report can be a daunting task, but by following these tips, you can create an efficient and effective report that will help management keep guest rooms clean and well-maintained. Always remember to be descriptive, concise, and use a standard format to make it easier for management to review your report.

FAQs on How to Write a Housekeeping Report

What is a housekeeping report?

A housekeeping report is a written record of routine cleaning activities and inspections in a particular facility or property.

What should be included in a housekeeping report?

A housekeeping report should include the name of the facility, date and time of cleaning, details of the areas cleaned, cleaning methods used, cleaning supplies and equipment used, and any issues observed during the cleaning.

Who writes the housekeeping report?

The housekeeping report is written by the housekeeping staff or supervisor who conducted the cleaning activities.

What format should be used for a housekeeping report?

A housekeeping report should be written in a clear, concise, and easy-to-understand format. It can be organized by different categories or areas cleaned, using bullet points or tables.

What language should be used in a housekeeping report?

The language used in a housekeeping report should be professional, objective, and free from any slang or inappropriate words.

How often should a housekeeping report be written?

A housekeeping report should be written after each cleaning activity or at the end of each day, depending on the frequency of the cleaning schedule.

What is the purpose of a housekeeping report?

The purpose of a housekeeping report is to keep track of the cleaning activities, ensure compliance with cleaning standards, identify areas that need improvement, and provide a record of the cleaning history for future reference.

Who has access to the housekeeping report?

The housekeeping report is usually kept by the housekeeping department or facility manager, but it can also be accessed by other staff members, clients, or regulatory agencies when needed.

How can a housekeeping report be improved?

A housekeeping report can be improved by providing more details and observations, using photos or diagrams to illustrate the cleaning procedures, using digital tools for easier tracking and reporting, and regularly reviewing and updating the report to reflect any changes or improvements in the cleaning process.

Happy Housekeeping!

Phew, that was quite a lot of information to take in, but we hope you found it useful in creating your own housekeeping report. Remember to start with a clear structure, prioritize the information, and make it easy to read. Thanks for reading, and we hope to see you back here again for more housekeeping tips and tricks. Keep those homes tidy, folks!