How to Write an Email About Harassment: Tips and Guidelines

In today’s world, harassment is a prevalent issue that is often brushed under the carpet. Whether it’s happening in the workplace or university, it’s essential to address it properly. Writing an email about harassment may seem like a daunting task, but it’s vital in ensuring the safety and well-being of yourself and others. The good news is that there are ways to tackle this sensitive issue effectively.

To help you navigate this tricky process, we’ve compiled some tips and tricks for crafting an email about harassment. You’ll find plenty of examples that you can use or edit as needed to fit your situation. With these resources at your disposal, you’ll be equipped to handle what can be a challenging and emotional experience with confidence.

So if you’re wondering how to write an email about harassment, be sure to read on! We’ll demystify the process and give you all the tools you need to deal with this serious matter effectively.

The Best Structure for Writing an Email about Harassment

Dealing with harassment can be an unpleasant experience, and it’s crucial to have a structured approach in communicating with your employer, supervisor, or HR department about it. In this article, we’ll discuss the best structure for writing an email about harassment, and how to effectively communicate your concerns.

Step 1: Start with a clear subject line

The subject line of your email should be clear and concise, and should reflect the nature of the email. You could begin with “Concerns about Harassment,” “Formal Complaint of Harassment,” or “Request for Assistance with Harassment.”

Step 2: Address the recipient properly

Use a professional tone in addressing the recipient(s) of your email. Begin with a formal greeting like “Dear,” followed by their formal name or job title, for instance, “Dear [Manager’s Name],” or “Dear HR Manager.”

Step 3: Provide a clear and detailed account of the harassment

After addressing the recipient, it’s time to provide a detailed account of the harassment incident(s). Explain the nature of the behavior that you consider to be harassment. Be specific, and provide examples if possible. Additionally, explain how the harassment has affected you and your ability to work. You don’t have to go into too much detail, but try to give a clear idea of the impact that the harassment has had on your work environment.

Step 4: Request for Assistance and/or Action

Make a clear and specific request for assistance and/or action from the recipient. You could request a meeting to discuss the situation further, or request that action be taken to stop the harassment. Make sure to specify a deadline for a response, indicating that you would like the situation addressed promptly.

Step 5: Provide Contact Information

Make sure to provide your contact information, including email and phone number, in case the recipient needs to contact you for further information or to set up a meeting.

Step 6: End the Email Professionally

End the email with a professional closing such as “Sincerely,” followed by your name.


Communicating harassment concerns is a delicate matter. It’s important to have a structured approach when communicating your concerns to ensure that your message is communicated effectively. By following the steps outlined above, you’ll be able to communicate your concerns clearly, and ultimately, help create a safer and more pleasant work environment.

7 Samples of Email about Harassment for Different Reason

Reporting Harassment in the Workplace

Dear HR Manager,

I am writing to report incidents of harassment that are taking place in the workplace. Over the past few weeks, I have been subjected to numerous comments and actions that have made me feel uncomfortable, including inappropriate remarks and unwanted physical contact. These incidents have caused me significant stress and anxiety, and I now feel that the situation has escalated to the point where I can no longer tolerate it.

I would like to request that you investigate this matter thoroughly and provide me with a safe working environment. I would also like to be kept informed of any actions that are taken as a result of this complaint. Thank you for your attention to this matter.

Best regards,

John Smith

Filing Complaint about Online Harassment

Dear Support Team,

I am writing to file a complaint about online harassment that I have been experiencing on your platform. Over the past few days, I have received numerous messages from a user that have been extremely offensive and threatening in nature. Despite blocking this user, they continue to create new accounts and send me abusive messages on a regular basis.

I would like to request that you take immediate action to address this situation. This kind of behavior is unacceptable and creates a hostile environment for users like myself. I trust that you will take appropriate steps to prevent this from happening again in the future. Thank you for your attention to this matter.


Jane Doe

Raising Concerns about Harassment in a School Setting

Dear Principal,

I am writing to raise concerns about incidents of harassment that are taking place within the school setting. In particular, I have observed several instances of bullying and verbal abuse directed towards students who are perceived to be different in some way, such as those with disabilities or from diverse backgrounds.

This kind of behavior is unacceptable and creates a toxic environment for everyone involved. I would like to request that you take immediate steps to address this issue and provide appropriate training for staff and students on how to create a safe and inclusive learning environment. Thank you for your attention to this matter.

Yours sincerely,

Mark Johnson

Seeking Support for Victims of Domestic Harassment

Dear Director,

I am writing to seek your support for victims of domestic harassment. As you may be aware, many individuals are currently experiencing violence and abuse at home due to the COVID-19 pandemic. This is a deeply concerning issue that requires urgent attention and action.

I would like to request that you provide additional resources and support for victims of domestic harassment, including increased funding for shelters and hotlines, as well as training for law enforcement and healthcare professionals on how to identify and respond to cases of domestic abuse. Thank you for your attention to this matter.

Best regards,

Samantha Lee

Bringing Attention to Sexual Harassment in the Entertainment Industry

Dear Industry Leader,

I am writing to bring your attention to the issue of sexual harassment in the entertainment industry. As someone who has worked in this field for many years, I have witnessed firsthand the widespread nature of this problem and its devastating impact on individuals and the industry as a whole.

I would like to request that you take a leadership role in addressing this issue and implementing measures to promote a safe and respectful work environment for all individuals. This could include increased training, reporting mechanisms, and consequences for those who engage in this kind of behavior. Thank you for your attention to this matter.


Lisa Rodriguez

Calling for Action on Cyberstalking

Dear Lawmaker,

I am writing to call for action on the issue of cyberstalking. As someone who has been a victim of this kind of harassment, I know firsthand the devastating impact it can have on individuals and their families.

I would like to request that you take steps to strengthen cyberstalking laws and provide additional resources for law enforcement to investigate and prosecute these crimes. In addition, I would like to urge you to increase awareness of this issue and provide education for individuals on how to protect themselves online. Thank you for your attention to this matter.

Yours sincerely,

David Kim

Demanding Accountability for Racial Harassment

Dear Council Member,

I am writing to demand accountability for incidents of racial harassment that have been occurring in our community. Over the past few weeks, there have been numerous instances of individuals being targeted and subjected to racial slurs and other forms of discrimination.

This kind of behavior is unacceptable and has no place in our society. I would like to request that you take immediate action to address this issue and provide support for victims of racial harassment. This could include increased patrols in affected areas, education campaigns, and consequences for those who engage in this kind of behavior. Thank you for your attention to this matter.


Amy Nguyen

Tips for Writing an Email about Harassment

Dealing with harassment can be a difficult and uncomfortable experience, but it’s important to take action and report it. One way to do this is by emailing your HR department or supervisor to express your concerns. Here are a few tips for writing an effective email about harassment:

  • Be clear and concise: Your email should clearly state what the issue is and provide enough detail to support your claims. Avoid using vague language or making broad accusations without proof.
  • Use a professional tone: While it’s important to express your feelings, make sure your email is written in a professional tone. Avoid using profanity or emotional language that could escalate the situation.
  • Provide evidence: If you have any evidence to support your claims of harassment, include it in your email. This could be emails, text messages, or any other documents that demonstrate the behavior you’re concerned about.
  • Explain why it’s a problem: Simply stating that you’re being harassed may not be enough to convey the severity of the situation. Make sure to clearly state why the behavior is unacceptable and how it’s impacting you.
  • Request action: End your email by requesting action. This could be asking for a meeting or an investigation into the matter. Be clear about what you want to happen as a result of your email.
  • Keep a copy: Make sure to keep a copy of your email for your records. This will help you track the progress of any action taken and ensure that you have a record of your complaint.

By following these tips, you can write an email about harassment that effectively communicates your concerns and leads to action being taken. Remember, you have the right to a safe and respectful workplace, and reporting harassment is an important step towards achieving that goal.

Frequently Asked Questions about Reporting Harassment via Email

What should I include in my email about harassment?

In your email, provide as much detail about the incident(s) as possible, including the date, time, location, and any witnesses who may have seen or heard what happened.

Should I use formal language when writing my email about harassment?

It is best to use professional, not overly casual language when writing about such a sensitive topic. Be clear and concise about what happened, and avoid using inflammatory language.

Do I have to use specific legal terms or phrases in my email about harassment?

No, you do not need to use legal language in your email. Simply describe what happened and how it made you feel, and provide any evidence you have.

Should I send my email to Human Resources?

It depends on who the harasser is and how the company is structured. For example, if the harasser is a coworker, it may be best to send your email to your supervisor or HR representative. If the harasser is a manager, you may need to go higher up the chain of command or report to an external agency.

What if my company does not have an explicit policy on harassment?

You can still report the incident(s) via email. Be sure to describe how the behavior violates your company’s guidelines or code of conduct, and request that the situation be addressed appropriately.

Do I need to provide evidence of harassment in my email?

While evidence may strengthen your case, it is not required. If you have evidence such as emails, text messages, or witness testimony, be sure to include them in your email.

How quickly should I send my email about harassment?

It is best to send your email as soon as possible after the harassment occurs to ensure that it is properly investigated and addressed. However, it is important to prioritize your safety and well-being above all else.

What should I do if the harassment continues even after I have reported it via email?

If the harassment continues, it is important to continue reporting it to higher-ups at your company or to an external agency. Consider seeking legal advice to protect yourself, and prioritize your safety and well-being at all times.

Can I report harassment anonymously via email?

Some companies allow employees to report harassment anonymously. Check with your HR department to determine if this is an option. However, keep in mind that anonymity may make it more difficult to investigate and address the situation properly.

Cheers to Speaking Up

With these simple tips and guidelines, you can write an email about harassment confidently and effectively. Remember, your voice deserves to be heard and protected. Thanks for reading and always feel welcome to come back for more helpful articles. Have a great day!