It’s an age-old predicament: you’ve just sent a follow up email and you’re anxiously awaiting a response. Days go by and still, no word. You start to fret. Did your email get lost in cyberspace? Did they forget about your initial message? The answer could be simpler than you think – it may just be time to send a humble follow up email.
Now, before you hit send on that email, let’s talk about crafting a message that’s both effective and appropriate. Sure, following up demonstrates your interest in the recipient, but coming off as too pushy or demanding won’t do you any favors.
Thankfully, there are examples of humble follow up emails readily available on the internet. You can use these samples as a starting point, editing and adjusting them as needed to personalize them to your situation. With a little bit of tweaking, you’ll have a respectful and professional message that puts you back on the radar of your recipient.
In this article, we’ll not only examine the benefits of a well-crafted follow up email, but also provide you with some examples to get you started. So, take a deep breath and let’s tackle that follow up email with a little humility and grace.
The Best Structure for a Humble Follow-Up Email Sample
If you’ve recently applied for a job, sent a proposal, or reached out to someone for business or networking purposes, it’s likely that you’ll need to follow up with them at some point. However, crafting the perfect follow-up email can be a tricky task – you want to come across as friendly and interested without being pushy or aggressive.
So, what is the best structure for a humble follow-up email sample? Here are the key elements that you should include:
1. A Polite Greeting
Start your email with a polite greeting, using the person’s name if possible. This sets a friendly tone for the rest of the email and shows that you are addressing them personally.
2. Express Your Enthusiasm
In the first paragraph of your email, express your enthusiasm for the opportunity you’re following up on. This could be a job, a collaboration, or simply the chance to connect with someone in your industry. Let them know that you’re excited to hear back from them and that you’re still interested in moving forward.
3. Acknowledge Their Time
Next, it’s important to acknowledge that the person you’re emailing is likely busy and may not have had a chance to respond to your initial message. Let them know that you understand this and that you don’t want to take up too much of their time with your follow-up.
4. Remind Them of Your Connection
Remind the person of how you know each other or how you connected in the first place. This could be a previous conversation, a mutual acquaintance, or simply a shared interest or industry. This helps to establish a connection and shows that you’re not just blasting out follow-up messages to everyone you’ve contacted.
5. Ask for a Response
Finally, it’s important to ask for a response from the person you’re emailing. Be clear about what you’re hoping to hear back from them – whether it’s a confirmation of a meeting, a response to your proposal, or simply an update on the next steps. This makes it easier for them to respond and shows that you’re respectful of their time and communication preferences.
By following these key elements, you can craft a humble follow-up email sample that comes across as friendly, respectful, and interested – without being too pushy or aggressive. Remember to keep your tone positive and professional, and don’t be afraid to inject a little personality or humor to help you stand out from the crowd.
7 Sample Humble Follow up Email Templates
Following Up on a Job Application
Dear Hiring Manager,
I wanted to check in and see if you had a chance to review my application for the Marketing Coordinator position at XYZ Company. I am extremely interested in this opportunity and believe my skills and experience make me a strong fit for the role.
If you need any further information from me or would like to discuss my qualifications further, please don’t hesitate to reach out. Thank you for your time and consideration.
Best regards,
[Your Name]
Following Up After a Meeting
Dear [Name],
Thank you for taking the time to meet with me yesterday. It was great to discuss the potential partnership between our companies and I am excited about the possibilities.
As we discussed, I will send over the proposal and additional information by [date]. Please let me know if you have any questions or concerns in the meantime. I appreciate your consideration and look forward to working with you.
Best regards,
[Your Name]
Following Up on a Request for Information
Dear [Name],
I hope this email finds you well. I am following up regarding the information you requested about our new product line. I have attached the product brochure and price list for your review.
If you have any questions or would like to learn more about our products, please let me know. I am happy to schedule a call with you to discuss further. Thank you for your interest in our company.
Best regards,
[Your Name]
Following Up After a Networking Event
Dear [Name],
It was great to meet you at the [event name] last week. I enjoyed our conversation about your business and am impressed by the work you are doing in the industry.
I would love to stay in touch and learn more about your work. If you have some time later this week, I would be happy to grab a coffee or hop on a call to discuss further. Thank you for your time and I look forward to connecting again soon.
Best regards,
[Your Name]
Following Up on a Proposal Submission
Dear [Name],
I hope this email finds you well. I wanted to follow up on the proposal I submitted regarding the [project name] last week. I am excited about the potential partnership between our companies and believe our proposal aligns with your needs and goals.
If you need any further information from me or would like to discuss the proposal further, please let me know. I appreciate your consideration and look forward to working with you.
Best regards,
[Your Name]
Following Up on a Sales Opportunity
Dear [Name],
Thank you for considering our products for your company’s needs. I am writing to follow up on our previous conversation regarding the potential sales opportunity.
If you have any further questions or would like to request a product demonstration, please let me know. I am happy to provide any additional information to help you make an informed decision. Thank you for your time and I look forward to hearing back from you.
Best regards,
[Your Name]
Following Up on a Customer Service Issue
Dear [Customer Name],
I wanted to follow up on the issue you had with [product or service]. I am sorry to hear that you experienced any problems and apologize for any inconvenience this may have caused.
We take your feedback seriously and want to make sure we resolve this issue to your satisfaction. Please let me know if there is anything else we can do to assist you or if there are any other issues we need to address. Thank you for bringing this to our attention.
Best regards,
[Your Name]
Tips for a Humble Follow-Up Email
In today’s fast-paced business world, sending a follow-up email after a meeting or interview has become an essential part of building strong professional relationships. However, it’s important to strike a balance between being persistent and sounding pushy. Here are some tips for writing a humble follow-up email:
- Be polite and respectful: Start your email with a word of thanks for the original meeting or interview. Remember that the person on the other end is human too, so use polite language and avoid demanding or aggressive tones.
- Personalize your email: Use the person’s name in the subject line and in the greeting. This shows that you are not just sending a generic, mass email to everyone, but you genuinely want to connect with that person.
- Remind them about your meeting: Briefly remind the recipient about your previous interaction, stating what you talked about and any next steps that were discussed. This can serve as a good way to refresh their memory without sounding like you’re pressuring them.
- Ask a question: Instead of just stating that you’re following up, include a question that shows your interest in their work or their opinion. This can be a great way to start a conversation and keep the dialogue going.
- Offer value: Suggest some ideas or resources that could be useful to the recipient. This will show that you are not just looking to benefit from them, but that you also have something to offer in return.
- Include a call to action: End your email with a clear call to action. This could be an invitation to connect on LinkedIn, a request for another meeting, or simply asking for a response. Make it easy for them to know what you want them to do next.
Remember, the key to writing a humble follow-up email is to strike a balance between being professional and personable. Be polite, personal, and offer value, and you’ll increase the chances of building a strong professional relationship with your recipient.
Humble Follow Up Email Sample FAQs
What is a humble follow up email sample?
A humble follow up email sample is a type of email that is sent after a previous email has been sent and received, and the recipient did not respond or reply to the initial email. The purpose is to remind the recipient and inquire if they still need any assistance or information.
When should I send a humble follow up email?
You should send a humble follow up email after a reasonable amount of time has passed since your initial email and the recipient hasn’t replied. This time frame usually depends on the context of the email and the urgency of the matter.
What should I include in a humble follow up email?
A humble follow up email should include a brief reminder of the previous email, a polite inquiry about the recipient’s current situation or needs, and a closing thanking them for their time and consideration.
Is it appropriate to apologize in a humble follow up email?
It may be appropriate to apoloize if your initial email contained an error or if it was too aggressive in tone. However, it is not necessary to apologize in every follow up email.
How can I make a humble follow up email sound less pushy?
You can make a humble follow up email sound less pushy by being polite, friendly and refraining from using aggressive language. You can also add a touch of humor to the email, if it is appropriate for the situation.
What is the tone of a humble follow up email?
The tone of a humble follow up email should be respectful, polite, friendly and professional. The tone should not come across as demanding, pushy or aggressive.
What is the purpose of a humble follow up email?
The purpose of a humble follow up email is to remind the recipient of your previous email, inquire if they still need any assistance or information, and to see if they are interested in continuing the conversation or relationship.
What should I avoid in a humble follow up email?
You should avoid using aggressive language, demanding a response, coming across as pushy or needy, or using too much humor that may not be appropriate for the situation.
Can a humble follow up email improve my chances of getting a response?
Yes, a humble follow up email can improve your chances of getting a response. The recipient may have forgotten about the previous email or may have been too busy to reply. A follow up email can serve as a gentle reminder and may encourage the recipient to respond.
Closing Thoughts
And there you have it! A humble follow-up email sample that won’t make you sound like a desperate salesperson. Remember, the key to writing a great follow-up email is to keep it simple and genuine. Don’t be afraid to add a personal touch that shows you’re interested in the person you’re emailing. Thanks for reading this article, I hope it has been helpful for you. Stay tuned for more tips and tricks on how to improve your email communication skills. Have a great day!