5 Effective Looking Forward Email Samples to Encourage Positive Responses

Are you tired of sending boring and unimpressive emails to your clients and colleagues? Are you ready to rejuvenate your email game and leave a lasting impression? Look no further than the powerful technique of a “looking forward” email.

This type of email creates a sense of anticipation and excitement for upcoming events, meetings, or projects. It not only sets the tone for positive communication but also shows that you are organized and committed to success.

Don’t worry if you’re not a wordsmith, there are plenty of looking forward email samples available online that you can easily incorporate into your own communication style. With a little bit of editing, you will be able to craft a unique and personalized email that showcases your professionalism and expertise.

So whether you’re setting up a meeting with a new client or excitingly preparing for a new project, use the power of a looking forward email to make a great impression and set the tone for a successful outcome.

The Best Structure for a Looking Forward Email

Email communication has become an essential part of our daily lives. However, poorly-structured emails can lead to misunderstandings, confusion, and unproductive communication. This is particularly true for emails that involve looking forward to a future event or activity. Whether you are planning a meeting, proposing a project, or discussing future plans, it is crucial to communicate effectively and clearly. In this article, we will explore the best structure for a looking forward email.

The first step in creating an effective looking forward email is to clearly state the purpose of your email in the subject line. The subject line should be concise, but informative, so that the recipient knows what the email is about at a glance. For example, if you are inviting someone to a meeting, your subject line might be “Invitation to Meeting on Wednesday at 2 pm.”

Next, you should start your email with a friendly and professional salutation. This could be as simple as “Dear [Recipient’s Name],” or something more personalized if you have a closer relationship with the recipient.

After the salutation, you should provide a clear and concise introduction to the purpose of the email. This might include a brief background on the event or activity you are looking forward to, as well as any relevant information that the recipient needs to know. For example, if you are proposing a new project, you might explain why you think this project is important, and what you hope to achieve.

Once you have introduced the purpose of the email, you should provide any necessary details related to the event or activity. This might include the date, time, and location of a meeting, or specific tasks or responsibilities for a project. If there are any deadlines or key milestones that the recipient needs to be aware of, make sure you include them in this section of the email.

Finally, you should conclude the email with a clear call to action. This might be a request for feedback, confirmation of attendance, or a reminder of next steps. You should also thank the recipient for their time and attention, and provide any necessary contact information in case they have further questions or concerns.

In summary, the best structure for a looking forward email includes a clear subject line, a friendly and professional salutation, a concise introduction to the purpose of the email, details related to the event or activity, and a clear call to action. By following these guidelines, you can ensure that your looking forward email is effective, productive, and clearly communicates your intentions and expectations.

Email Templates for Looking Forward Messages

Looking Forward to Meeting You

Dear [Name],

I’m excited to be meeting with you next week to discuss the possibilities of collaboration on the project we’ve been discussing. I’m looking forward to sharing my ideas and hearing from you on your expectations. I believe that together, we can come up with a winning strategy that will benefit our organizations and push us forward.

Please confirm our meeting time and venue. I look forward to seeing you soon.

Best Regards,

[Your Name]

Looking Forward to Receiving Your Feedback

Dear [Name],

I hope this email finds you well. I’m writing to follow up on the progress of the project we’ve been collaborating on. I’m eager to hear from you regarding the feedback you’ve been working on as I can’t wait to explore your input on the matter. I believe that with your collaboration and insightful feedback, we can achieve a great outcome.

Thank you for your time and looking forward to receiving your feedback.

Best Regards,

[Your Name]

Looking Forward to Announcing a Big News

Dear [Name],

I hope this email finds you in good health. I’m excited to share that the project we’ve been working on has finally reached completion and will be launched next week! I appreciate your excellent contribution and collaboration that led to such a big achievement, and I can’t wait to share the great news with you.

Thank you for your hard work and dedication. It is truly valued, and I look forward to hearing from your feedback.

Best Regards,

[Your Name]

Looking Forward to Presenting Our Progress

Dear [Name],

I’m thrilled to announce that our project is well underway, and I’m looking forward to sharing our progress with you. We have made significant improvements, and the team has been working diligently to finalize the project. I’m eager to present our work at the upcoming meeting with you and can’t wait to hear your feedback.

Thank you for your continued support, and I look forward to working together on this exciting project.


[Your Name]

Looking Forward to Staying in Touch

Dear [Name],

I hope this message finds you well. It was a pleasure to meet you and discuss the possibilities of working together in the future. I enjoyed our conversation and found your insights to be very valuable.

As we move forward, I would appreciate the opportunity to keep in touch, exchange ideas and insights on topics that we share an interest in. I look forward to staying connected and exploring ways to collaborate in the future.

Best Regards,

[Your Name]

Looking Forward to Celebrating Your Accomplishments

Dear [Name],

It has come to my attention that you’ve been promoted to a senior position in the company, and I couldn’t be more thrilled for you. I’m writing this email to congratulate you on your excellent achievement! Your hard work and dedication have paid off, and you’re an inspiration to everyone around you.

As a friend and colleague, I would like to celebrate this accomplishment with you. Please let me know how we can best commemorate your promotion and congratulate you.


[Your Name]

Looking Forward to Your Partnership

Dear [Name],

I hope this email finds you well. I’m writing to express my interest in working together on a project that has been occupying my mind lately. I believe that with your expertise and my creativity, we can create something truly unique and valuable.

Please let me know if you’re available to discuss this further and explore the possibilities of partnering on this project. I’m looking forward to hearing from you and excited about the possibility of working together.

Best Regards,

[Your Name]

Tips for Effective Forwarding of Email Samples

Forwarding emails has become a practice that most people engage in regularly. However, it can be easy to overlook important factors when forwarding emails. These factors can have significant impacts on the recipient’s knowledge and decision-making. Below are essential tips for looking forward email samples more effectively:

  • Be selective- Unless an email chain is critical to a recipient’s decision-making or is required for documentation purposes, it would help if you avoided forwarding unnecessary emails. Take time to go through the email chain to determine which emails are essential and focus only on forwarding those.
  • Ensure clarity- Before forwarding an email, take a minute to confirm the clarity of its content. Ensure that the email is addressing a clear concern, and the recipient understands the reason for forwarding it. Lack of clarity often causes confusion and delays decision-making, which could lead to missed opportunities or grave mistakes.
  • Provide context- When forwarding an email, ensure that you provide sufficient context to the recipient. This context may include a brief note on the email’s significance, the sender’s credibility, and their motive for sending the email. Providing context equips the recipient with the necessary information to make informed decisions.

Below are more tips for looking forward email samples:

  • Choose an appropriate subject- Before sending an email, ensure that the subject title is relevant to the content of the email. If forwarding an email, edit the subject title to align with the forwarded content’s new context. This ensures the email’s recipient recognizes the significance of the email before they even open it.
  • Confirm accuracy and relevance- Before forwarding an email, take time to verify its accuracy and relevance. This is essential for emails forwarded as news or information updates to avoid spreading misleading or false information, leading to confusion and mistrust.
  • Respect recipients’ privacy- Before forwarding any email, consider the recipient’s privacy issues. Avoid forwarding emails with personal or sensitive information unless the recipient is cleared to handle such information.

Lastly, it’s essential to avoid forwarding mass emails to several people. Instead, take time to personalize the emails and send them to the relevant individuals only. This not only saves time but also shows that you value and respect your recipients’ time and involvement in your communication.

In conclusion, following these tips for looking forward email samples will enable you to be more effective in your communication. They will also help you avoid misleading or spamming your recipients and will help you build trust and credibility with your target audience.

Looking Forward Email Sample FAQs

What is a looking forward email?

A looking forward email is a message sent to confirm a meeting or follow up after a previous meeting.

What is the purpose of a looking forward email?

The purpose of a looking forward email is to confirm details of a meeting, remind participants of any action items, and express enthusiasm for the upcoming meeting.

When should I send a looking forward email?

You should send a looking forward email a couple of days before the scheduled meeting.

What should I include in a looking forward email?

You should include the date, time, location, agenda, and any action items that were discussed in the previous meeting.

How should I write a looking forward email?

A looking forward email should be brief, friendly, and professional. Use clear, concise language and avoid technical jargon.

Should I follow up if I don’t receive a response to my looking forward email?

Yes, it’s a good idea to follow up if you don’t receive a response to your looking forward email. You can send a polite reminder a day or two before the meeting.

Is it appropriate to express enthusiasm in a looking forward email?

Yes, it’s appropriate to express enthusiasm in a looking forward email. It shows that you are looking forward to the meeting and value the time of the participants.

Can I make changes to the meeting details in a looking forward email?

If you need to make changes to the meeting details, it’s best to contact the participants directly and inform them of the changes. You can then send a revised looking forward email with the updated information.

Should I send a thank you email after the meeting?

Yes, it’s a good idea to send a thank you email after the meeting. This shows appreciation for the participants’ time and helps to build stronger relationships.

Looking Forward to Your Next Email!

Thanks for reading! Don’t hesitate to drop another email or pop up anytime for updates or feedback. I’m always eager to talk more and build connections with fellow readers. Till next time, stay safe and happy!