10 Professional Email Samples for Job: Crafting the Perfect Job Application Email

If you’re on the hunt for a new job, crafting a professional email can make all the difference in catching the attention of a potential employer. A well-written email can showcase your professionalism and communication skills, setting you apart from other candidates. But knowing exactly how to structure and format a job-seeking email can be a daunting task. That’s where professional email samples for jobs come in. By taking inspiration from examples, you can gain valuable insight into what works and what doesn’t. And the best part? You can easily edit these samples to make them personalized to your unique situation. So why not give yourself an extra edge in the job market and take a look at some professional email samples for jobs?

The Best Structure for a Professional Email Sample for Job

Writing a professional email sample for job can be a daunting task, especially if you are not familiar with the best structure to use. However, with the right structure, you can write an email that captures the attention of your recipient and increases the chances of getting hired. Here are the elements to include in a professional email sample for job:

1. The Subject Line

The subject line is the first thing that your recipient will see when they receive your email. It is crucial to make it clear, concise, and compelling. The subject line should indicate the purpose of the email and grab the recipient’s attention. Some examples of good subject lines include; “Application for the Sales Manager Position,” “Request for an interview” or “Introduction and Job Opportunity.”

2. Salutation

Greeting the recipient is a basic courtesy that shows politeness and respect. The salutation should be formal and address the recipient by their name. The name and title of the recipient can be obtained from the job advertisement or the company’s website. For instance, “Dear Ms. Jane Smith,” or “Dear Mr. John Doe.”

3. Introduction

Begin your email by introducing yourself and stating the reason for writing. In the introduction, you can mention how you learned about the job opening, express your enthusiasm for the position and briefly highlight your qualifications and experience. For example, “My name is John and I learned about the sales manager position from your company’s website. I am excited to apply for this position as I have a track record of increasing sales revenue and managing successful sales teams in my previous roles.”

4. Body

The body is the most crucial part of your professional email sample for job. This is where you convince the employer that you are the right candidate for the job. The body should be well-structured and easy to read. Highlight your skills, accomplishments, education, and work experience that qualify you for the job. It is also important to match your qualifications with the job requirements and responsibilities. You can also provide evidence of your accomplishments, such as awards or testimonials.

5. Closing

Your closing should be courteous, professional, and express your interest in the job. You can request for an interview, provide your contact details for follow-up or thank the recipient for considering your application. For instance, “Thank you for considering my application. I look forward to hearing from you soon. Please find my contact details below for further communication.”

6. Signature

Your signature should include your full name, contact information, and any relevant links, such as your LinkedIn profile or online portfolio. The signature should also be professional and visually appealing. For example,

Best regards,
John Doe
Phone: 555-555-5555
Email: john.doe@email.com
LinkedIn: linkedin.com/in/johndoe

In conclusion, the structure of a professional email sample for job should be precise, clear, and persuasive. The subject line, salutation, introduction, body, closing, and signature are the essential elements of a well-structured email. By following this structure, you can increase your chances of getting a positive response from your potential employer.

7 Professional Email Samples for Job

Job Application Follow-Up

Greetings [Hiring Manager’s Name],

I hope this email finds you well. I wanted to follow up on my recent job application for the [Job Title] position at your esteemed organization. I am excited about the prospect of joining your team and contributing to the success of your company. I want to ask if there has been any progress in reviewing my application and if there is any further information or documentation that I can provide you with to support my candidacy.

Thank you for considering my application. I appreciate any update you can provide me with, and I look forward to hearing from you soon.

Best Regards,

[Your Full Name]

Request for an Informational Interview

Dear [Contact’s Name],

My name is [Your Full Name], and I am a recent college graduate looking to launch my career in [industry/field]. I came across your profile on LinkedIn, and I was impressed by your extensive experience and expertise in [specific area]. I am reaching out to ask for an informational interview to learn more about your career path and your insights about the industry and the job market.

I would be grateful if you could spare some time to speak with me over the phone or in person at your convenience. I am flexible with the date and time and can adjust to your schedule. Please let me know if this is something you would be willing to do, and we can coordinate logistics accordingly.

Thank you for your time and consideration. I look forward to hearing from you soon.


[Your Full Name]

Networking Introduction

Dear [Their Full Name],

I hope this email finds you well. I am writing to introduce myself and to express my interest in connecting with you to learn more about [specific industry/field]. I came across your profile on [specific platform], and I was impressed by your vast experience and expertise in [specific area].

I am currently exploring different career paths and opportunities within the industry, and I believe that your insights and advice would be invaluable to my journey. I would be happy to chat with you over the phone, set up an informal meeting, or simply ask questions via email, whichever you are comfortable with.

Thank you in advance for your time and consideration. I look forward to hearing from you soon and getting to know you better.

Best Regards,

[Your Full Name]

Thank You Letter After a Job Interview

Dear [Interviewer’s Name],

Thank you for taking the time to interview me for the [Job Title] position today. I truly appreciate the opportunity to discuss my qualifications and experience with you and to learn more about the company culture and values.

I believe that my skills and attributes align with the requirements and expectations of the role, and I am excited about the possibility of joining your team. I was particularly impressed by [specific aspect of the company or the job], and I believe that I can bring value and contribute to the success of your company in this capacity.

Once again, thank you for your consideration and for the insightful conversation we had. Please feel free to reach out to me if you have any further questions or require any additional information. I look forward to hearing back from you soon.


[Your Full Name]

Resignation Letter

Dear [Manager’s Name],

I am writing to officially resign from my position as [Job Title] at [Company Name] effective [Date]. I have thoroughly enjoyed my time here and have had the opportunity to learn and grow in ways that have been invaluable to me both professionally and personally.

My decision to leave was not an easy one, but I have decided to pursue a new professional endeavour that aligns with my career goals and aspirations. I am grateful for the guidance, support, and mentorship that I have received from you and my colleagues during my tenure.

I will ensure that a smooth transition is in place and will do everything in my capacity to assist in finding and training my successor. Please let me know if there is anything else that I can do to facilitate this process. I appreciate your understanding and support during this time.

Best Regards,

[Your Full Name]

Recommendation Letter for a Former Colleague

Dear [Hiring Manager’s Name],

I highly recommend [their full name] for the [job title] position at your esteemed organization. I had the pleasure of working closely with [him/her] for [length of time] while we were both at [Company Name], and I can attest to [his/her] exceptional skills, work ethic, and character.

[Their full name] is a creative, dedicated, and hardworking professional who consistently meets or exceeds expectations and delivers results. [He/She] is an excellent team player and collaborator who is always willing to go the extra mile to ensure that the project or task at hand is completed efficiently and effectively. Moreover, [he/she] has excellent [specific skills or qualities] that make [him/her] a valuable asset to any team.

Please do not hesitate to contact me if you require any further information or have any questions. I am confident that [their full name] would excel in the [job title] role, and I am happy to endorse [him/her] wholeheartedly.


[Your Full Name]

Request for a Letter of Recommendation

Dear [Professor/Boss/Colleague’s Name],

I hope this email finds you well. I am writing to request a letter of recommendation for my application to [Graduate School/Job/Internship, etc.]. I had the pleasure of working with you during my time at [Company/University/Organization Name], and I believe that you are the best person to provide a credible and insightful evaluation of my skills, capabilities, and potential.

I would be happy to provide you with a brief summary of my qualifications and aspirations, as well as my resume and any other materials that you deem necessary for the letter. Please let me know if there is any further information I can provide you with and if there is a deadline that I need to be aware of.

Thank you in advance for your consideration and support in this process. I cannot express how much I appreciate your mentorship and guidance, and how instrumental it has been in shaping my personal and professional growth.


[Your Full Name]

Write a Professional Email Sample for a Job Application

Writing a professional email sample for a job application can be a daunting task, but with the right tips, you can streamline the process and impress potential employers. Below are some tips to help you craft a professional email.

  • Keep it concise: Employers don’t have the time or inclination to read lengthy email applications. Make sure your email is clear and concise, and limit it to a few short paragraphs. Use bullet points and subheadings to break up the text and make it easier to read.
  • Use a clear subject line: A clear subject line will help your email stand out in the employer’s inbox. Use keywords such as the job title or reference number to ensure your email is easily identifiable. It’s also a good idea to include your name in the subject line.
  • Address the recipient correctly: Address the recipient using the correct title and name. If you’re not sure who to address the email to, do some research to find out. If you can’t find the name or title, use a generic greeting such as ‘Dear Hiring Manager’.
  • Be polite and courteous: Use a polite and professional tone in your email. Avoid using slang or casual language, and thank the employer for considering your application. It’s also a good idea to proofread your email to ensure there are no spelling or grammatical errors.
  • Show enthusiasm: Show enthusiasm for the job and the company in your email. Explain why you’re interested in the role and what you can bring to the company. Show that you’ve done your research and understand the company’s values and culture.
  • Include your resume and cover letter: Attach your resume and cover letter to the email. Make sure the file names are clear and include your name. You could also include a link to your online portfolio or LinkedIn profile if applicable.
  • Follow up: If you don’t hear back from the employer within a few days, follow up with a polite email. This will show that you’re interested in the job and remind the employer of your application.

By following these tips, you can write a professional email sample for a job application that will help you stand out from the crowd and impress potential employers.

Frequently Asked Questions about Professional Email Samples for Job

What should I include in the subject line of my professional email for job application?

Your subject line should be clear and concise, and contain information about the position you are applying for and your name. For example, “Application for Marketing Manager Position – Jane Doe”.

How should I address the recipient of my professional email?

You should always address the recipient formally, using “Dear” followed by their name or title. For example, “Dear Mr. Smith”.

What kind of tone should my professional email have?

Your email should have a professional and courteous tone, while still being friendly and approachable. It’s important to avoid using slang or abbreviations, and to proofread your email carefully to ensure that it’s free of spelling and grammar errors.

How should I format my professional email?

Your professional email should be formatted neatly and clearly, with a clear font and spacing. It should also include a professional email signature with your name, job title, and contact information.

What should I include in the body of my professional email?

The body of your email should introduce yourself and explain why you’re interested in the position. It should also highlight your relevant skills and experience, and provide any additional information that the employer may need.

Should I send a follow-up email after submitting my application?

Yes, it’s a good idea to follow up with the employer after submitting your application. You can send a brief email thanking them for their consideration and asking about the next steps in the hiring process.

What should I do if I receive a rejection email?

If you receive a rejection email, it’s important to remain professional and courteous. You can thank the employer for their time and consideration, and ask for feedback on how you can improve your application for future opportunities.

What should I include in a thank-you email after an interview?

In a thank-you email after an interview, you should express your gratitude for the opportunity to interview and reiterate your interest in the position. You can also highlight any points from the interview that you found particularly interesting or relevant.

When is it appropriate to include attachments in my professional email?

You should only include attachments in your email if the employer specifically requests them. Before sending any attachments, make sure that they’re properly formatted and clearly labeled so that the employer can easily access them.

Sending Professional Emails – Your Key To A Successful Job Hunt

So there you have it! A sample email that will help you kick-off your job search. Always remember that your email is your first impression, so make sure you sound professional, polite, and confident. Here’s hoping you got some tips and tricks to help you write a winning email that will make you stand out from the rest. Thanks for reading and wishing you all the best in your job search! Don’t forget to bookmark this page for future reference, and we hope to see you again soon.