Are you anticipating your annual performance appraisal but don’t know how to properly request it? Look no further! We’ve got you covered with a sample email for appraisal request that you can tailor to your specific needs. This email template will help you prepare a well-written and professional note that will make it easy for your manager to understand what you’re expecting from your appraisal and how you can work together to set clear goals for your career development.
This sample email for appraisal request provides a starting point for employees who need help crafting their own appraisal request. Readers can find examples and edit them as needed to match their specific circumstances. Whether you’re seeking feedback on your work, discussing performance expectations, or simply need to schedule a review, this email template can save you time and energy in crafting the perfect message.
Using the Tim Ferris writing style, we’re confident that you’ll find this sample email to be helpful and informative. By following the tips and guidelines outlined in this article, you’ll be well on your way to having a productive and effective performance appraisal conversation that will set you up for success in the year ahead. So what are you waiting for? Check out our sample email for appraisal request now and start taking proactive steps toward achieving your career goals!
The Ultimate Structure for Requesting an Appraisal via Email
Asking for an appraisal can be a daunting task, especially if you’re not sure what information to include in your email. However, with the right structure and approach, you can write an effective appraisal request that will help you achieve your goals. Here’s a breakdown of the ideal structure for your email, inspired by Tim Ferriss’s writing style.
1. Start with a clear subject line. Your subject line should immediately communicate what the email is about. For example, “Request for Appraisal for [Name/Project].” This helps the recipient know what to expect and prioritize your email among their inbox.
2. Begin with a personalized greeting. Address the recipient by name for a more personal touch. If you’re not sure who to address, you can use something like “Dear Hiring Manager.”
3. State your purpose for the appraisal. Briefly explain why you’re requesting an appraisal and what you’re hoping to achieve. This will help the recipient understand your goals and how they can help.
4. Provide context and background information. Give the recipient some context on the project or situation, including any relevant details, challenges or opportunities you’ve encountered. The more information you provide, the better they can understand your request.
5. List your achievements or goals. Outline your accomplishments or what you’d like to achieve from the appraisal. This shows that you’ve put thought into the request and helps the recipient prioritize your case.
6. Provide relevant supporting documents or evidence. Provide any relevant documents or data that support your goals or achievements. This helps to build credibility and support your case.
7. Make your request clear and specific. Be clear and concise about what type of appraisal you need, how you need it, and when you need it. This helps to avoid misunderstandings and ensures the recipient knows exactly what they need to provide.
8. Express gratitude and next steps. End with a polite thank you and what you’d like the recipient to do next. For example, “Thank you so much for your time. Please let me know if you need any further information from my end.”
By using this structure, you’ll be able to write a clear and effective email that will increase your chances of getting a positive response. Remember to focus on your achievements and be specific, while keeping your tone polite and professional. Good luck!
7 Sample Emails for Appraisal Request for Different Reasons
Appraisal Request for An Employee’s Promotion
Dear [Manager’s Name],
I am writing to request an appraisal for [Employee’s Name] in regards to their recent performance and promotion. [Employee’s Name] has been performing exceptionally well in their role and has demonstrated great leadership and organizational skills. They have played a crucial part in our team’s success and I believe their promotion is well deserved.
I would appreciate it if you could take some time to evaluate [Employee’s Name]’s performance and provide feedback on their strengths, areas of improvement and potential for the new role. Your honest assessment would help us determine how we can support [Employee’s Name] in their future development and maximize their contribution to the company.
Thank you for your cooperation and support in this matter.
Sincerely,
[Your Name]
Appraisal Request for A Salary Raise
Dear [Manager’s Name],
I am writing to request an appraisal for [Employee’s Name] in regards to their compensation. [Employee’s Name] has been a dedicated and hardworking employee who has consistently met and exceeded their targets. Their contributions have significantly impacted our team’s success and I believe they deserve to be compensated accordingly.
I would appreciate it if you could take some time to evaluate [Employee’s Name]’s performance and provide feedback on their strengths, areas of improvement and how their compensation compares to industry standards. Your input would help us determine a fair and competitive salary for [Employee’s Name]’s role.
Thank you for your attention to this matter and for your continued support of our team.
Best regards,
[Your Name]
Appraisal Request for A New Hire
Dear [Manager’s Name],
I am writing to request an appraisal for our new hire, [Employee’s Name] to ensure that they have the necessary skills and experience for the position. As [Employee’s Name]’s manager, your input would be valuable in determining their suitability for the role.
I would appreciate it if you could take some time to evaluate [Employee’s Name]’s performance and provide feedback on their strengths, areas of improvement and how they are adapting to the company culture and values. Your assessment would help us identify any gaps in their skills and knowledge, and determine how we can support their growth and success within the company.
Thank you for your cooperation and support in this matter.
Sincerely,
[Your Name]
Appraisal Request for Performance Improvement
Dear [Employee’s Name],
I am writing to request an appraisal for your performance as a [Position] with [Company Name]. As your manager, I believe it is important to provide you with feedback on your strengths, areas of improvement, and a plan for development.
I would appreciate your participation in this process and invite you to share your thoughts and feedback on your own performance. I encourage you to be open and honest, as this will help us to identify any challenges or opportunities for improvement. I am committed to working with you to create a plan that will enable you to reach your full potential and contribute more effectively to our team’s success.
Thank you for your commitment and dedication to [Company Name].
Best regards,
[Manager’s Name]
Appraisal Request for A Transfer
Dear [Manager’s Name],
I am writing to request an appraisal for [Employee’s Name] in regards to their ability to make a successful transfer to a new position or department within the company. As [Employee’s Name]’s current manager, I believe it is important to ensure that they have the necessary skills, experience, and personality traits to be successful in a new role or environment.
I request that you take some time to evaluate [Employee’s Name]’s performance and provide feedback on their strengths, areas of improvement, and how they are likely to adapt to a new position or department. Your honest assessment would help us determine whether [Employee’s Name] is a suitable candidate for the new role and how we can support their growth and success within the company.
Thank you for your cooperation and support in this matter.
Sincerely,
[Your Name]
Appraisal Request for A Probationary Period
Dear [Employee’s Name],
I am writing to request an appraisal for your probationary period as a [Position] with [Company Name]. As outlined in your contract, this period is an important time for us to evaluate whether you are a suitable fit for the role and the company.
I would appreciate your participation in this process and invite you to share your thoughts and feedback on your own performance. I will provide you with feedback on your strengths, areas of improvement, and a plan for development. This will help us to identify any challenges or opportunities for improvement, and create a plan that will enable you to reach your full potential and contribute more effectively to our team’s success.
Thank you for your commitment and dedication to [Company Name].
Best regards,
[Manager’s Name]
Appraisal Request for A Contractor
Dear [Manager’s Name],
I am writing to request an appraisal for our contractor, [Contractor’s Name] in regards to their performance within the company and their potential for future projects.
I would appreciate it if you could take some time to evaluate [Contractor’s Name]’s performance and provide feedback on their strengths, areas of improvement, and how they are likely to adapt to a new project. Your assessment would help us determine whether [Contractor’s Name] is a suitable candidate for future projects and how we can support their growth and success within the company.
Thank you for your cooperation and support in this matter.
Sincerely,
[Your Name]
Tips for Writing an Effective Appraisal Request Email
When asking for a performance appraisal, the way you word the request can have a big impact on the response you receive. Here are some related tips for writing a great email:
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Be specific about what you’re requesting. Start by clearly stating that you’re requesting an appraisal, and specify whether you’d like it to be an annual review or a more informal check-in. This will help your supervisor or HR representative understand exactly what you’re looking for.
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Highlight your achievements. Don’t be shy about pointing out the areas where you’ve excelled over the past year. Provide concrete examples of projects you’ve completed successfully or goals you’ve met. This will provide your appraiser with a clear picture of your accomplishments and make it easier for them to write a favourable review.
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Show initiative. If there are areas where you feel you could improve, be proactive in addressing them. Write about how you plan to work on these areas in the future and what steps you’ve already taken to make progress. This will show your appraiser that you’re committed to self-improvement and willing to take ownership of your career development
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Be polite and professional. Even if you have a great relationship with your boss, remember that this is a formal request. Use a professional tone throughout the email, and make sure to thank them in advance for their time. This will show that you take your job seriously and respect their authority.
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Be timely. Don’t wait until the last minute to request your appraisal. It’s a good idea to bring it up at least a few weeks ahead of time, so that your supervisor or HR representative has enough lead time to schedule the review and prepare any necessary materials.
By following these tips, you can write a great email that will help you get the most out of your appraisal process. Stay professional, be specific, and highlight your achievements and goals, and you’ll be well on your way to success.
Frequently Asked Questions About Sample Email for Appraisal Request
What is an appraisal request email?
An appraisal request email is a message sent to request an official assessment of an individual’s performance or work output within an organization.
Why is it important to send an appraisal request email?
Sending an appraisal request email is important as it provides a formal record of the request and ensures that the appraisal process will occur on schedule.
What should be included in an appraisal request email?
An appraisal request email should include the employee’s name and designation, the period being appraised, the purpose of the appraisal, and any additional information required by the organization.
How should the language of an appraisal request email be framed?
The language of an appraisal request email should be professional and diplomatic. It should avoid using harsh or judgemental language that may cause offense to the recipient.
What is the ideal time to send an appraisal request email?
The ideal time to send an appraisal request email is typically at the beginning of the appraisal cycle, so that the appraiser has enough time to plan and conduct the appraisal process.
Who should receive an appraisal request email?
An appraisal request email should generally be sent to the relevant department or individual who will be conducting the appraisal process.
How should an appraisal request email be followed up?
It is recommended to follow up an appraisal request email with a polite reminder email after a reasonable amount of time has passed without any response.
What should be done if the recipient does not respond to the appraisal request email?
If the recipient of the appraisal request email does not respond, it is recommended to follow up with a phone call or face-to-face meeting to ensure that the appraisal process is not delayed.
Can an appraisal request email be declined or postponed?
Yes, there may be valid reasons why an appraisal request email may be declined or postponed. It is important to maintain open communication and work towards finding a mutually agreeable solution.
Thank You for Your Time!
I truly hope this sample email for appraisal request helps you in your next performance evaluation. Remember to always ask for feedback and express your desire to improve, not just for the sake of the company but also for your personal growth. Keep practicing and refining your communication skills, and don’t hesitate to come back to our website for more tips and insights. Until then, best of luck in your career endeavors!