Looking for a new job can be a daunting task. You have to polish your resume, tailor your cover letter, and put your best foot forward during interviews. But there’s one important step that often gets overlooked: the reference check. After all, your potential employer wants to know what kind of employee you were in your previous positions. And that’s where a reference check comes in. But how do you ask someone to be your reference? Don’t worry, I’ve got you covered.
Below is a sample email for a reference check request that you can use as a template, as well as several variations based on different scenarios. Remember, you can always edit these examples as needed.
Sample email for reference check request:
Subject: Reference Check Request for [Your Name]
Dear [Reference’s Name],
I’m reaching out to you to request your assistance with a reference check for a potential employer. I’m currently in the final stages of the application process for a new job opportunity, and the company has requested at least two professional references.
I had a great experience working with you at [Company Name], and I believe you can speak to my skills and achievements in a way that would be valuable to this potential employer. Would you be willing to serve as one of my professional references?
I understand how busy your schedule can be, so please let me know if you’re available and willing to provide a reference. If so, I would appreciate it if you could send your response by [Date].
Thank you in advance for your time and consideration.
Best regards,
[Your Name]
Now that you have a template to work from, don’t hesitate to reach out to your former colleagues and request their help. With the right references, you’ll be well on your way to landing your dream job.
The Best Structure for a Reference Check Request Email
If you’re in the hiring process, reference checks are an essential step to verify the information given by the candidate and ensure you’re making the right hiring decision. A reference check request email is an effective way to obtain information from a candidate’s former employer, supervisor, or coworker. But how can you structure your email to get the best results? Here are some tips:
1. Introduce Yourself and Your Purpose
Start your email by introducing yourself, your position, and the reason for your email. Explain what you’ve liked about the candidate so far and how a reference check will help you make an informed decision. This helps the reference understand the context of your request and motivates them to provide a thorough and honest response.
2. Provide Clear Instructions
Make sure to provide clear instructions on what information you’re looking for and how the reference can provide that information. You can provide a list of questions to guide the reference or ask them to provide a written statement. Provide a deadline for their response and offer your contact details in case they have any questions.
3. Assure Confidentiality
Let the reference know that their responses will be kept confidential and only used for hiring purposes. This will help them feel more comfortable sharing candid feedback without worrying about repercussions.
4. Thank and Follow Up
End the email by thanking the reference for their time and effort in providing the information. Let them know that their input is valuable and appreciated. If you don’t receive a response within the given timeframe, send a follow-up email reminding them of the deadline and asking if they need any assistance.
By following these tips, you can structure your email for a reference check request in a way that encourages the reference to provide the information you need to make a hiring decision.
Reference Check Request: Job Application
Subject: Reference Check Request
Dear [Name of Reference],
I hope this email finds you well. I want to reach out and request your assistance with a reference check for a job application.
The candidate, [Applicant’s Name], has mentioned your name on their list of references. I would greatly appreciate your time and effort in providing a professional opinion about their qualifications and character.
If possible, could you please respond to the following questions:
– Could you tell me how you know [Applicant’s Name] and for how long?
– What were [Applicant’s Name]’s main tasks and responsibilities in their previous role?
– How did [Applicant’s Name] demonstrate their skills and abilities in the workplace?
– Would you recommend [Applicant’s Name] for the role they applied for, and why?
I understand that you may have other commitments, and I appreciate any information you could share with me. If you prefer to speak over the phone, please let me know and we can arrange a suitable time.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Reference Check Request: Tenant Screening
Subject: Reference Check Request
Dear [Name of Reference],
I hope this email finds you well. I am reaching out to request your assistance with a reference check for a tenant screening.
The prospective tenant, [Tenant’s Name], has listed you as one of their references. I would greatly appreciate your time and effort in providing me with an honest opinion about their reliability and character.
If possible, could you please respond to the following questions:
– How long have you known [Tenant’s Name]?
– Have you had any personal or business dealings with [Tenant’s Name] in the past?
– Is [Tenant’s Name] trustworthy and responsible in paying their bills and fulfilling their obligations?
– Would you recommend [Tenant’s Name] as a tenant, and why?
Your feedback will help me make an informed decision about renting the property to [Tenant’s Name]. I understand that your time is valuable, and I thank you in advance for your assistance.
Best regards,
[Your Name]
Reference Check Request: Volunteer Application
Subject: Reference Check Request
Dear [Name of Reference],
I hope this email finds you in good health and spirits. I am contacting you today to request a brief reference check on behalf of a potential volunteer.
[Applicant’s Name] has applied to volunteer with our organization, and has provided your name as a reference. Your support in this matter is greatly appreciated.
If possible, please respond to the following questions:
– How do you know [Applicant’s Name], and for how long?
– Have you worked with [Applicant’s Name] in a volunteer capacity before?
– Did [Applicant’s Name] demonstrate a strong commitment to the cause they were volunteering for?
– Would you feel comfortable recommending [Applicant’s Name] to volunteer with our organization, and why?
Thank you for your time and assistance in this matter. We value the opinions of our volunteers and appreciate your feedback.
Sincerely,
[Your Name]
Reference Check Request: Background Check
Subject: Reference Check Request
Dear [Name of Reference],
I hope this message finds you in good health. I am writing to request a character reference from you.
The person in question, [Individual’s Name], has applied for a position with our organization that requires a background check. We would like to gather as much information about the candidate as possible before deciding to proceed or not.
If possible, please respond to the following questions:
– How well do you know [Individual’s Name], and for how long?
– Could you describe your relationship with [Individual’s Name]?
– Do you believe [Individual’s Name] presents any risks for our organization?
– Would you recommend [Individual’s Name] for the position, and why?
We appreciate your assistance in this matter. Please let us know if you have any questions or concerns.
Sincerely,
[Your Name]
Reference Check Request: Graduate School Application
Subject: Reference Check Request
Dear [Name of Reference],
I hope this email finds you well. I am writing to request your help with a reference check for a graduate school application.
[Applicant’s Name], who you know from [Context], has listed you as one of their references. Your professional opinion is highly valuable to the application process.
If possible, could you please answer the following questions:
– How did you get to know [Applicant’s Name] and for how long?
– Could you describe [Applicant’s Name]’s academic potential, level of motivation, and capacity to succeed in graduate school?
– How would you rate [Applicant’s Name]’s analytical, research, and critical thinking skills?
– Would you recommend [Applicant’s Name] for the program they applied for, and why?
Thank you for your time and consideration. Feel free to contact me if you need any further information.
Sincerely,
[Your Name]
Reference Check Request: Internship Application
Subject: Reference Check Request
Dear [Name of Reference],
I hope this email finds you well. I am reaching out to request your help with a reference check for an internship application.
[Applicant’s Name], who you know from [Context], is interested in applying for an internship position at our organization, and has listed you as a reference.
If possible, could you answer the following questions:
– How did you get to know [Applicant’s Name] and for how long?
– Could you describe [Applicant’s Name]’s strengths, interests, and experience relevant to the position?
– How would you rate [Applicant’s Name]’s communication, teamwork, and leadership skills?
– Would you recommend [Applicant’s Name] for the position, and why?
Your input is greatly appreciated. Please let me know if you need any further information.
Best regards,
[Your Name]
Reference Check Request: Contractor Screening
Subject: Reference Check Request
Dear [Name of Reference],
I hope this email finds you well. I am contacting you to request your assistance with a reference check for a contractor screening.
[Contractor’s Name], who you have worked with in the past, has provided your name as a reference. Your honest evaluation of the contractor’s performance will help us make an informed decision about hiring them for a project.
If possible, could you please respond to the following questions:
– How did you engage [Contractor’s Name] in a professional capacity?
– Did [Contractor’s Name] complete the project on time and within budget?
– Did [Contractor’s Name] follow safety protocols and quality standards?
– Would you recommend [Contractor’s Name] for future projects, and why?
We appreciate your time and feedback. Thank you for being a reliable reference for us.
Sincerely,
[Your Name]
Tips for Writing a Sample Email for Reference Check Request
When you are writing a sample email for reference check request, it is important to keep in mind that this email can help determine the success of your job application. A reference check request email is a professional correspondence, and the tone, language, and content you use should reflect that. Here are some tips to help you write a compelling and effective email for a reference check request.
Opening Paragraph:
The opening paragraph of your email should be professional and straightforward. Introduce yourself and explain that you are applying for a job and that you need to provide references. Provide a brief background of the job role, and make sure to mention that the reference will only be contacted with the candidate’s consent.
Body Paragraph:
The body paragraph of your email should provide the necessary information for the reference giver to provide the required reference. Include the candidate’s job role, the length of the working relationship, and the types of tasks performed. It is also recommended to mention any specific skills, expertise, or qualities that the candidate possesses. This information can help the reference giver to provide a more accurate and detailed reference.
Closing Paragraph:
When closing your email, make sure to thank the reference giver for their time and providing their input. Also, provide your contact details if necessary and reinforce your appreciation for their support by indicating how important this reference is to the job application.
Essential Elements:
There are also some essential elements that you need to include in your email. First, maintain a professional tone throughout the email and ensure that there are no grammatical or spelling mistakes. Second, be strategic about the timing of your email; the email should be sent to the reference giver at least a week before the deadline. Finally, it is recommended to attach a copy of your resume and the job role description so that the reference giver can make an informed recommendation.
Follow-up:
Lastly, it is crucial to follow up with the reference giver a few days before the deadline, to ensure that they have submitted the reference. This follow-up email is also an opportunity to thank them again for their support and provide any additional information necessary for the job application.
By following these tips and ensuring that your email is polished and professional, you can increase your chances of receiving a positive reference for your job application and ultimately, landing your dream job.
Sample Email for Reference Check Request
What is a reference check?
A reference check is a process of verifying job candidate’s background information by contacting previous employers or persons who can provide information about the candidate’s work performance, character, and qualifications.
Why is it important to conduct a reference check?
Reference checks help employers verify the accuracy of information provided by the candidate, assess the candidate’s fit for the company culture, and mitigate the risks of hiring the wrong candidate.
What should a reference check email include?
A reference check email should include the purpose of the email, the candidate’s name and position, the contact information of the reference, and a list of questions related to the candidate’s work performance, strengths and weaknesses, and overall suitability for the job.
How should I address the reference in the email?
You should use a polite and professional tone in your email, address the reference by their first name (if appropriate), and thank them for their time in advance.
What are some good questions to ask in a reference check?
Some good questions to ask in a reference check include: How long did the candidate work for you? What were their job duties and responsibilities? What were their strengths and weaknesses? Would you hire them again? How did they handle difficult situations or conflicts in the workplace?
What if the reference doesn’t respond to my email?
If the reference doesn’t respond to your email, follow up with a polite reminder after a few days. If they still don’t respond, consider finding another reference or contacting the candidate to let them know that you were unable to reach their reference.
Should I ask for references before or after a job offer?
It’s common practice to ask for references after a job offer has been made to a candidate. This allows you to make an informed hiring decision based on the candidate’s work experience and suitability for the position.
Can I conduct a reference check without the candidate’s permission?
No, you should always obtain the candidate’s permission before conducting a reference check. This provides transparency and allows the candidate to inform their references that they may be contacted.
How long should I wait for a response from the reference?
You should give the reference at least a week to respond to your email or phone call. If they still haven’t responded after a week, consider reaching out to them again or finding another reference.
All Done!
There you have it! A sample email for when you need to request a reference check. Remember, be polite and professional when you reach out to someone for this kind of request. Don’t forget to thank them for their time and be sure to keep in touch with them later on. Thanks for reading and be sure to come back for more helpful tips and tricks in the future!