Are you tired of sending out countless job applications and hearing nothing in return? It’s frustrating, isn’t it? But what if I told you that sending a simple follow-up email to the hiring manager could increase your chances of getting noticed? It’s true! And I have a sample email to the hiring manager after applying that you can use as a template.
But before we get into that, let’s talk about why this follow-up email is so important. It shows the hiring manager that you are genuinely interested in the position and that you are willing to put in the effort to stand out from the competition. Additionally, it gives you the opportunity to reiterate your skills and qualifications, which could jog the hiring manager’s memory and spark their interest in your application.
Now, I know that writing an email like this can feel daunting, which is why I’ve included some examples that you can use and edit as needed. So take a deep breath, focus on the value you can bring to the company, and let’s get started!
The Best Structure for a Follow-Up Email to a Hiring Manager After Applying
After you’ve submitted your job application, it’s important to follow up with the hiring manager to express your interest in the position, thank them for their time, and reiterate your qualifications. A well-crafted follow-up email can separate you from other applicants and increase your chances of getting an interview. Here’s the best structure for a follow-up email that will grab the hiring manager’s attention:
1. Begin with a genuine expression of appreciation
Start your email by thanking the hiring manager for taking the time to review your application. Express your appreciation for their consideration and interest in your qualifications. This will set the tone for a positive and professional interaction.
2. Restate your qualifications and interest in the position
In the body of your email, briefly reiterate why you are a strong fit for the position. Highlight your relevant skills, experience, and education that make you a good fit for the role. Make sure to emphasize why you are particularly interested in the position and how you can contribute to the company’s success.
3. Acknowledge the next steps
Show that you are proactive and interested in moving forward in the hiring process by acknowledging the next steps. Ask about the timeline for the hiring process or the next steps in the process. This shows that you are invested in the position and interested in moving forward, without being pushy.
4. End with a polite call to action and gratitude
In your closing, reiterate your interest in the position and express gratitude again for the hiring manager’s time. Make it clear that you are excited about the opportunity to contribute to the company and look forward to hearing from them regarding next steps. End with a polite call to action, such as “I look forward to hearing back from you” or “Please don’t hesitate to reach out if you need any further information from me”.
In following this structure, you’ll be able to craft a professional and persuasive follow-up email that sets you apart from other applicants. Keep it concise, clear, and focused on your qualifications and interest in the position. Good luck!
7 Sample Emails to Hiring Manager After Applying for Different Reasons
Thank you for your time and consideration
Dear Hiring Manager,
I hope this email finds you well. I wanted to thank you for taking the time to read my application and considering me for the [position]. I am excited about the opportunity to work with your team and contribute to your organization.
In my [current/past] position, I have gained experience in [relevant skills/experience]. I believe that these skills, combined with my passion for [industry/field], make me an excellent candidate for the [position].
Thank you again for your time and consideration. I look forward to the opportunity to further discuss my qualifications with you.
Best regards,
[Your Name]
Follow-up on my application for the [position]
Dear Hiring Manager,
I hope this email finds you well. I recently applied for the [position] advertised on your website, and I wanted to follow up on my application.
I am very interested in the [position], and I would love the opportunity to contribute my skills and knowledge to your team. My [relevant skills/experience] make me an excellent candidate for the position.
If there is any additional information you need from me, please let me know. I look forward to hearing from you soon.
Best regards,
[Your Name]
Referral for the [position]
Dear Hiring Manager,
I hope this email finds you well. I recently came across the job posting for the [position] at your company, and I wanted to recommend a colleague who I believe would be a great fit for the role.
[Name of colleague] is a [brief description of the colleague’s experience/qualifications]. I believe that [he/she] would bring a great deal of value to your team as the [position].
If you would like to discuss this further, please let me know, and I would be happy to put you in touch with [him/her].
Thank you for your time and consideration.
Best regards,
[Your Name]
Request for feedback on my application for the [position]
Dear Hiring Manager,
I hope this email finds you well. I recently applied for the [position] advertised on your website, and I wanted to request your feedback on my application.
I am very interested in the [position], and I believe that my [relevant skills/experience] make me an excellent candidate for the role. However, I would love to hear your thoughts on my application, including any areas where I can improve.
If you have any feedback for me, I would be grateful to hear it. Thank you for your time and consideration.
Best regards,
[Your Name]
Request for an interview for the [position]
Dear Hiring Manager,
I hope this email finds you well. I recently applied for the [position] advertised on your website, and I am writing to express my interest in interviewing for the role.
I believe that my [relevant skills/experience] make me an excellent candidate for the [position], and I would love the opportunity to further discuss my qualifications with you.
If possible, I would be grateful if you could schedule an interview with me at your earliest convenience. Please let me know what times work best for you.
Thank you for your time and consideration.
Best regards,
[Your Name]
Follow-up on my application status
Dear Hiring Manager,
I hope this email finds you well. I recently applied for the [position] advertised on your website, and I wanted to follow up on my application status.
I am still very interested in the [position], and I would love to know if there are any updates on the hiring process. If possible, I would be grateful if you could let me know what the timeline looks like for filling the position.
Thank you for your time and consideration.
Best regards,
[Your Name]
Referral for the [position]
Dear Hiring Manager,
I hope this email finds you well. I recently came across the job posting for the [position] at your company, and I wanted to recommend a friend who I believe would be a great fit for the role.
[Name of friend] is a [brief description of the friend’s experience/qualifications]. I believe that [he/she] would bring a great deal of value to your team as the [position].
If you would like to discuss this further, please let me know, and I would be happy to put you in touch with [him/her].
Thank you for your time and consideration.
Best regards,
[Your Name]
Tips for Writing a Follow-up Email to Hiring Manager
Many job seekers apply for a job and wait for a response from the hiring manager. However, it is essential to follow up with the hiring manager to demonstrate your interest in the role and prompt a response. Here are some tips for writing a follow-up email to a hiring manager:
- Be polite: Remember to be polite and courteous when writing to the hiring manager. Address the hiring manager by their name and use proper salutations to show respect.
- Be specific: In your email, be specific about the job role you applied for, the date you applied, and express your interest in the role. Mention how your skills and experience align with the job requirements and how you are interested in contributing to the company.
- Keep it brief: The hiring manager is busy and may not have a lot of time to read through lengthy emails. Keep your email concise and to the point to grab their attention and make it easy for them to respond.
- Provide context: If you attended a job fair or had a phone interview with a recruiter, provide context in your email if it is relevant to the job application. This can help the hiring manager remember your application and improve your chances of getting a response.
- Include your resume: Attach your resume to the email to remind the hiring manager of your qualifications and give them something to refer to when considering your application. Ensure that your resume is up to date and tailored to the job role.
- Proofread: Before sending the email, ensure that it is error-free and grammatically correct. Use tools like Grammarly to check for spelling and grammar mistakes. A well-written email shows that you are professional and pay attention to detail.
In conclusion, writing a follow-up email to a hiring manager can help increase your chances of getting a response and moving forward in the hiring process. Ensure that you are polite, specific, keep it brief, provide context, attach your resume, and proofread before hitting send. Good luck!
FAQs related to sample email to hiring manager after applying
What should be the subject line of the email?
The subject line of the email should indicate your interest in the position and include key details such as your name and the job title. For example, “Application for [Job Title] by [Your Name].”
What should be the tone of the email?
The tone of the email should be professional and polite. Avoid being too informal or casual. It is important to sound enthusiastic about the opportunity but also remember to be respectful of the hiring manager’s time.
When is it appropriate to send a follow-up email?
You should wait at least a week after submitting your application before sending a follow-up email. If you don’t hear back within two weeks, it is acceptable to follow-up once more.
What information should I include in the email?
You should include your name, the job title and company you applied to, the date of your application, and a brief statement of your interest in the position. Additionally, you can mention any relevant experience or skills that were not highlighted in your application.
How long should the email be?
The email should be short and to the point, no more than three or four short paragraphs. Remember that hiring managers receive many emails every day, so keep it concise and focused.
Is it okay to ask for feedback in the follow-up email?
Yes, it is okay to ask for feedback in the follow-up email. However, make sure to frame it as a request for additional information rather than a demand for an explanation. For example, you could write: “I would appreciate your feedback on my application and any tips you may have for improving my chances.”
Should I attach my resume and cover letter again in the email?
No, you should not attach your resume and cover letter again in the email unless the hiring manager specifically requests it. Simply remind them that you have already applied and include any additional information that you think may be relevant.
What should I do if I receive no response to my follow-up email?
If you don’t receive any response to your follow-up email, you could try contacting the hiring manager by phone or email one more time. If you still don’t receive a response, it may be best to move on to other opportunities.
What if I made a mistake in my original application?
If you made a mistake in your original application, you could mention it in your follow-up email and provide corrected information or documents. Be honest and transparent about any mistakes, but also take the opportunity to show your attention to detail and commitment to the position.
Take the Next Step
Thanks for tuning in to learn how to construct a great follow-up email after applying for a job. Remember, being proactive and expressing genuine interest in the position can be the key to landing your dream job. Don’t hesitate to send that email and show the hiring manager what you have to offer! If you enjoyed this article, make sure to come back for more career tips and tricks in the future. Good luck in your job search!