Are you tired of waiting on pins and needles to hear back from a potential employer after a job interview? It can be nerve-racking to wonder what the decision will be, especially if you feel confident that you aced the interview. But the waiting game doesn’t have to invoke such anxiety and frustration. In fact, a follow-up email after a job interview decision can actually increase your chances of being hired and show your eagerness and professionalism.
To help ease your mind and craft the perfect follow-up email, we’ve compiled a collection of examples for you to use and edit as needed. These sample emails cover everything from expressing gratitude for the opportunity, to reiterating your qualifications and enthusiasm for the position, to politely requesting an update on the hiring decision.
So, if you’re ready to take control of the job interview process, look no further than our follow-up on interview decision sample email guide. By using these templates and tips, you’ll be well on your way to landing that dream job.
The Best Structure for Follow Up on Interview Decision Sample Email
As someone who has likely spent countless hours prepping for an interview, it’s understandable that after the interview is over, you are anxiously waiting for a response from the interviewer. Even after being told by the interviewer that you’ll hear back in a week or so, the waiting game can be agonizing. So, you’ve decided to take matters into your own hands and follow up via email. But how should you structure your email to ensure you’re making a great impression and not coming off as pushy?
First, start with a polite and professional salutation. Addressing the recipient by name shows that you took the time to research who you are reaching out to, and that you value their time. If you are unsure of who to address it to, keep it general with “Dear Hiring Manager” or something similar.
In the first paragraph, reference the interview you had and reaffirm your interest in the position. It’s okay to express your excitement about the company and the potential opportunity, but make sure you strike a balance between enthusiasm and professionalism. This is also a great opportunity to reiterate any key skills or qualifications you bring to the table.
The second paragraph is where you can ask if there is an update on the position. Be courteous but also direct by asking a specific question such as “I was wondering if you had made a final decision about the position?” or “Would you be able to provide me with any updates on the interview process?” Keep in mind that sometimes, companies can take longer to make decisions or may be considering other candidates, so be respectful of the process.
In the final paragraph, thank the interviewer for their time and consideration. Make it clear that you would be happy to provide any additional information or references if needed. Also, this is a great opportunity to reiterate your interest in the position and that you are looking forward to hearing back from them soon.
In conclusion, following up on an interview decision via email can be nerve-wracking, but with a polite and professional structure, you can increase your chances of standing out and getting the update you’re looking for.
Follow-up on Interview Decision
Follow-up on Interview Decision – Candidate Accepted Offer
I wanted to take a moment to thank you for taking the time to interview me and for offering me the position with your company. After careful consideration, I have decided to accept your offer and am thrilled to be joining your team. I am excited about the opportunity to contribute to your ongoing success and to learn from some of the best professionals in the industry.
As we discussed during the interview, my experience in [relevant experience] and [relevant skills] has prepared me well for the role. I am confident that I will be able to make an immediate and meaningful contribution to your organization. I am eager to get started and look forward to officially joining your team on [start date].
Thank you again for this opportunity, and I look forward to working together. If you have any questions or need any additional information from me, please do not hesitate to contact me at [phone number] or [email address].
Follow-up on Interview Decision – Candidate Declined Offer
Thank you for considering me for the [position] role with your organization. It was a pleasure getting to know more about the company, and I appreciate the time you took to interview me.
After considerable thought and reflection, I have decided to decline your offer. While I enjoyed the opportunity to learn more about the role and your organization, I have some concerns about the position that may not be the best fit for me at this time. I believe that my skills and experience are not the best match for the position and this organization’s current needs.
I do want to express my thanks for your time and consideration and would be happy to stay in touch should any other opportunities arise in the future. I appreciate your understanding of my decision.
Follow-up on Interview Decision – Candidate Withdrew Application
Thank you for considering me for the [position] role with your organization. It was a pleasure getting to know more about the company, and I appreciate the time you took to interview me. However, after careful consideration, I have decided to withdraw my application for the position.
While the role and the company are exceptional, I have had a significant change in circumstances that have made me realize this isn’t the right opportunity at this time. I believe it’s best to withdraw my application to allow the organization an opportunity to move forward with the recruitment process for this position.
Please accept my sincere apologies for any inconvenience this may have caused. I appreciate your time, and I want to let you know that should the right opportunity arise in the future, I would be more than happy to submit another application.
Follow-up on Interview Decision – Candidate Put on Hold
I want to thank you for considering me for the [position] role with your organization. It was a pleasure getting to know more about the company, and I appreciate the time you took to interview me. However, I am writing to check-in about the status of my application, as I understand that I was placed on hold for the position.
While I understand that there are often numerous candidates that apply for roles with your organization, I would like to reiterate my strong interest in the position. My experience in [relevant experience], [relevant skills], and my passion for the organization make me an ideal candidate for the role.
I appreciate your time, and I wanted to check if you have any updates on the status of the position. Please do not hesitate to contact me if you need any additional information or if there is anything else that I can provide to support my application.
Follow-up on Interview Decision – Candidate Received No Response
I hope this email finds you well. I am following up to inquire about my application for the [position] role with your organization. While I understand the recruitment process can be lengthy, and there are often numerous candidates to consider, I have not heard back from anyone following my interview.
As a professional courtesy, I would appreciate knowing the status of my application and whether the position is still available. My experience in [relevant experience], [relevant skills], and passion for the organization make me an ideal candidate for the role.
Please let me know if there is any additional information I can provide to support my application or if you have any questions. Thank you for your time and consideration.
Follow-up on Interview Decision – Candidate Received Interview Feedback
Thank you for taking the time to interview me for the [position] role with your organization. I appreciated the opportunity to discuss my qualifications and interest in the position with the team. I did receive some feedback on my interview and wanted to take some time to respond to those comments with you.
Firstly, let me start by saying that I appreciated the honesty and clarity of the feedback you provided. It allowed me to see my strengths and areas of development and how I could improve for any future opportunities. I was particularly interested in the areas where I could further demonstrate my ability to [relevant skills].
I would like to address those areas by stating that I have [past experience or specific training], further, I am eager to continue developing my skills in this area. I feel competent in many aspects of the role, and I’m looking forward to putting those skills into action and learning from the experts in your team.
Thank you again for your time, your feedback, and your consideration. I look forward to hearing from you.
Follow-up on Interview Decision – Candidate Unsuccessful
Thank you for considering me for the [position] role with your organization. It was a pleasure getting to know more about the company, and I appreciate the time you took to interview me. However, I regret to inform you that I was not successful in the interview process.
While I am naturally disappointed, I want to express my sincere gratitude for the opportunity. The process allowed me to gain insights into the organization and further hone my interviewing skills, which will no doubt serve me well in my ongoing job search.
Again, thank you for the opportunity to interview with your organization, and I wish you all the best with filling the position.
Tips for Follow-Up on Interview Decision Email
After attending an interview, it is essential to follow up with the interviewer. Sending a follow-up email is a great way to stay top of mind and show interest in the job position. Below are some tips for writing an effective follow-up email after an interview decision has been made:
- Express gratitude: Begin by expressing your appreciation for the interviewer’s time and the opportunity to participate in the interview. Thank them for considering your application and taking the time to discuss your qualifications with you.
- Restate your interest: Reinforce your interest in the position. Reiterate your reasons for wanting the job and what you can contribute to the company.
- Recap your strengths: Emphasize your skills and experience, especially those that make you a strong fit for the role. Be sure to mention any pertinent achievements or experiences that support your qualifications.
- Be professional: Ensure your email is professional and well-written. Use a formal tone and proper grammar and spelling. Avoid using slang or informal language.
- Ask for the next steps: Inquire about the next steps in the hiring process. Ask when you can expect to hear back from them and any other relevant updates or timelines.
Following up after an interview shows that you are proactive, engaged, and interested in the job. It can help you stand out in a competitive job market and leave a favorable impression on the hiring manager. By employing these tips in your follow-up email, you increase chances of getting the job offer.
Follow up on Interview Decision Sample Email
What should I do if I haven’t heard back from the employer after the timeframe they provided?
If the timeframe provided has passed and you have not received any communication from the employer, it’s appropriate to send a follow-up email to inquire about the status of your application.
Is it okay to ask why I wasn’t selected for the role?
It’s acceptable to request feedback on your performance during the interview process, including the reason why you weren’t selected for the role. However, keep in mind that not all employers may be willing to provide specific feedback.
Can I ask the employer to keep me in mind for future job openings?
It is appropriate to express your interest in potential future job opportunities with the employer in your follow-up email, but be careful not to come across as too aggressive.
How long should I wait before sending a follow-up email after an interview?
It’s appropriate to wait a week or two before sending a follow-up email after an interview, as employers may need time to review all candidates and make a decision.
What should I include in my follow-up email?
Your follow-up email should express your continued interest in the role, thank the employer for the opportunity to interview, and inquire about the status of your application.
How should I address the employer in my follow-up email?
You should address the employer by their preferred prefix and their last name (e.g. Mr./Ms. Smith) in your follow-up email.
Should I send a follow-up email if I received a rejection letter?
You can send a brief thank you email in response to the rejection letter expressing your continued interest in the employer and thanking them for the opportunity to interview.
What if the employer has provided a specific timeline for their decision?
If the employer has provided a specific timeline for when they will make a decision, it’s appropriate to wait until that deadline has passed before sending a follow-up email.
What if I have multiple interviews with the employer?
If you have multiple interviews with the employer, it’s appropriate to send a follow-up email after each interview thanking them for their time and expressing your continued interest in the role.
Thanks for Reading!
I hope this guide on how to follow up on an interview decision through a sample email has been helpful to you. Remember, it’s important to show enthusiasm and appreciation while remaining professional during the hiring process. Good luck on your job search! And don’t forget to check back in for more career advice and tips.