If you’re interning at a company and feel like you could use some more time to learn and grow within your role, you may want to consider requesting an extension of your internship. An extension can give you the opportunity to gain more experience and skills while also helping you build stronger relationships with your colleagues. Writing an effective internship extension email can be tricky, but the good news is that there are plenty of examples out there that you can use as a guide. In this article, we’ll provide you with some internship extension email samples that you can modify and tailor to your specific situation. With these samples, you’ll be able to communicate your desire to extend your internship in a professional and persuasive way. So, whether you’re interning at a startup, a non-profit organization, or a large corporation, there’s no need to stress about writing that internship extension email. We’ve got you covered!
The Best Structure for an Internship Extension Email Sample
If you’re hoping to extend your internship, it’s important that you don’t let the opportunity slip away due to poor communication. Crafting an effective email to request an extension may seem daunting, but with a clear structure and some careful planning, you can ensure that you make a compelling case to your employer.
Firstly, it’s important to start with a clear and concise introduction that outlines your intentions. This should include a brief summary of your achievements during your internship so far and why you feel an extension would be beneficial for both you and the company.
The next paragraph should focus on the specific details of your proposed extension. This might include the length of time you’d like to extend your internship for, your reasons for wanting to extend (such as unfinished projects you’re keen to complete or a desire to gain more experience in a particular area), and any other relevant details.
It’s also important to address any potential concerns your employer may have. For example, if you’re requesting an extension beyond the original agreed upon timeframe, you might address how you plan to continue adding value to the organization and that you’re available for feedback and guidance throughout the extension period.
Finally, it’s important to wrap up your email with a polite and professional closing. This should include a genuine expression of gratitude for the opportunity to intern with the company and a clear statement that you’re excited about the possibility of continuing your work with them. You should also include your contact information and ask for a response, so that you can follow up if necessary.
In short, the best structure for an internship extension email sample includes a clear and concise introduction, a focused paragraph on the details of your extension request, a response to potential concerns, and a professional closing that expresses your enthusiasm for the opportunity to extend your internship.
Remember, when drafting an internship extension email, it’s important to be both polite and professional while also making a strong case for why you’re the right person for the job. With a well-structured email, you’ll be well on your way to securing an extension that allows you to build on your skills and acquire more experience in your chosen field.
7 Sample Internship Extension Emails
Request for Internship Extension due to Personal Reasons
Dear Hiring Manager,
I hope this email finds you well. I am writing to request an extension for my internship program due to some unforeseen personal circumstances. Unfortunately, I was not able to complete all my tasks in the given timeframe, and I would like to request that my program be extended by two weeks.
During my time here, I learned a lot and developed some valuable skills. However, due to some personal issues, I had to take some time off and had to prioritize my family’s needs. I am now ready and eager to continue my work and bring my tasks up to date.
Thank you for your consideration.
Sincerely,
[Your Name]
Request for Internship Extension due to a New Project
Dear [Hiring Manager],
I am writing to request an extension for my internship program due to a new project that has recently been assigned to me. The project requires me to work on an important task that would overlap with my current internship schedule.
I believe that an extension of an extra month will give me enough time to accomplish my goals, and it will also benefit the company by providing an efficient result. I have learned a lot during this internship program and believe that my continued participation in the program will provide additional value to the team.
Please let me know if an extension is feasible, and I will be happy to discuss further.
Thank you for your understanding.
Best regards,
[Your Name]
Request for Internship Extension due to Remote Work
Dear [Hiring Manager],
I am writing to request an extension for my internship program as the company has moved to remote work. Due to the sudden changes in the work environment, I am finding it difficult to match the necessary productivity required in the specified internship program.
Although the remote working solution has been helpful in maintaining some level of progress, I have been dealing with some internet connectivity problems and work from home distractions, which have slowed my progress. I believe that an extension of two weeks will allow me to complete all my assigned tasks.
Thank you for your understanding, and I look forward to the opportunity to continue working with your team.
Sincerely,
[Your Name]
Request for Internship Extension due to Additional Learning Opportunities
Dear Hiring Manager,
I am writing to request an extension of my internship program due to additional learning opportunities that have presented themselves. I am currently enrolled in a course that will significantly improve my skillset, and an extension will allow me to fully benefit from it.
I believe that the additional knowledge gained will benefit me during my future work with the company, and an extension will provide the opportunity to enhance my skills. I am committed to completing all of my assigned tasks within the extended duration given.
Thank you for your understanding and support in this matter.
Sincerely,
[Your Name]
Request for Internship Extension due to a Health Issue
Dear [Hiring Manager],
I am writing to request an extension to my internship program due to a health issue that has affected my ability to work efficiently for the past week. Although I have been meeting the required work productivity during the past few days, I am still behind my work goals.
I would be grateful if you could consider an extension of two weeks to help me make up for any lost progress. I am eager to continue working with the company and believe an extension will allow me to completely fulfill all my assigned tasks.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Request for Internship Extension due to the Workload
Dear [Hiring Manager],
I am writing to request an extension for my internship program as the workload currently exceeds the amount of time allocated. I have been working diligently and effectively since my commencement, but the current workload is too much to handle in the given timeframe.
I believe that an extension of two weeks would be beneficial not only for me but for the company. It will provide me enough time to cover all the pending workload and supply better results. With this extension, I would be grateful to continue learning from and contributing to this team.
Thank you for considering my request.
Sincerely,
[Your Name]
Request for Internship Extension due to Company Growth
Dear [Hiring Manager],
I am writing to request an extension for my internship program due to the company’s significant growth during my time here. My tasks as an intern have expanded along with the organization’s growth.
The additional work and responsibilities are both exciting and challenging, and I would like to continue contributing to the company. I believe that a two-week extension will allow me to efficiently manage my tasks while continuing to learn from the team here.
Thank you for your consideration.
Best regards,
[Your Name]
Tips for Writing an Effective Internship Extension Email Sample
Securing an internship is a significant milestone for any student or recent graduate. Internships provide a fantastic opportunity to gain experience, build a professional network, and learn valuable skills. However, sometimes you may need more time to grow in your role than the initial duration stipulated in the terms of your internship. In such a situation, writing an internship extension email sample may be the best course of action. Here are some tips on how to write an effective internship extension email sample:
- 1. Be Clear and Concise: In your email, be upfront about why you are seeking an extension. Clearly outline the reasons for your request and make it easy for the recipient to understand. Avoid ambiguity and keep your email precise and to the point.
- 2. Start with Gratitude: Start your email by expressing gratitude for the opportunity to work for the company. Let them know that you value the skills, experience, and knowledge you have gained so far. This opening statement will help underscore your professionalism and appreciation.
- 3. Highlight your Achievements: Make sure you include a brief summary of your contributions and accomplishments during your internship. Give examples of how you’ve been an asset to the company, and how your skills fit in with the team’s goals. This information can be crucial in decision-making if they agree to extend your internship.
- 4. Be Flexible: Even though you may need more time to complete your professional goals, be sure to approach your extension request with flexibility. Propose a new schedule, if required, that outlines realistic checkpoints and deliverables. Be prepared to alter your approach based on the company’s needs.
- 5. End with Gratitude and Professionalism: Thank the recipient for their time and consideration, and conclude your email on a professional and positive note. Your closing statement should reiterate your strong interest in the position and your appreciation for their continued support.
Writing an effective internship extension email sample can be an essential step towards requesting additional experience and exposure. Keep the above tips in mind, be professional, and always express gratitude for the opportunity. By doing so, you’re establishing a positive and professional rapport with the company, which can help you expand your professional network and may lead to an offer of a full-time position.
FAQs about Internship Extension Email Sample
What is an internship extension email?
An internship extension email is a formal request sent by a student to a company or employer to request an extension of the internship period beyond the initial agreed-upon date.
Why would someone need to send an internship extension email?
There are various reasons why someone would need to extend their internship, such as needing more time to fulfill the requirements of the internship, wanting to gain additional experience and skills, or seeking to continue working with the company or employer.
What should be included in an internship extension email?
An internship extension email should include a formal greeting, a brief explanation of why the intern is requesting the extension, the proposed new end date, and an expression of gratitude for the employer’s consideration.
What should one do before sending an internship extension email?
Before sending an internship extension email, it is essential to check if the company or employer has a policy for granting extensions. It is also important to discuss the request with the internship supervisor to assess if an extension is feasible.
When is the ideal time to send an internship extension email?
The ideal time to send an internship extension email is at least two weeks before the original end date of the internship. This provides the employer with enough time to evaluate the request and make arrangements if necessary.
How long should one request for an internship extension?
The duration of internship extensions varies depending on the company, employer, and situation. However, it is advisable to request a reasonable extension period, such as an additional two to four weeks, to enable the intern to achieve their objectives without overstaying their welcome.
What is the tone of an internship extension email?
An internship extension email should be formal, polite, and professional in tone. Avoid using informal or casual language, and always use proper spelling and grammar.
What happens after one sends an internship extension email?
After sending an internship extension email, the intern should await a response from the employer or company regarding their request. If the request is approved, the intern should promptly acknowledge the confirmation and adhere to the new end date of the internship.
What should one do if their internship extension request is declined?
If the internship extension request is declined, the intern should not take it personally. Instead, they should try to understand the reasons behind the denial and explore alternative options, such as completing the remaining tasks within the initial period or requesting for a recommendation or referral letter.
Wrap It Up
There you have it, folks! Hope this internship extension email sample has given you the right guidance to showcase your work ethic and dedication towards the organization. Remember always to be sincere and polite and don’t forget to proofread before hitting that send button. Thank you for reading, and I hope to see you soon on my next blog post. Have a good one!