Email Sample for Hire: How to Write the Perfect Email to Land Your Dream Job

Are you tired of sending out the same old emails when applying for job positions? Do you want to stand out from the other applicants and increase your chances of getting hired? Look no further, as we have a solution for you! We have prepared a sample email for hire that you can use as a template and customize according to your needs.

In today’s fast-paced job market, it’s crucial to have a compelling email that grabs the employer’s attention and shows them why you’re the perfect candidate for the job. That’s why we have created different email templates that you can choose from and tweak as necessary. Whether you’re applying for an entry-level position or a senior management role, we have a template for you.

By taking advantage of our email samples for hire, you’ll be able to draft a professional and persuasive email that highlights your skills, experience, and achievements. You’ll demonstrate that you’re the ideal candidate for the job, and you’ll get one step closer to sealing the deal with your potential employer.

To optimize your chances of success, we suggest making the email your own by editing and customizing the templates according to your needs. Personalize the content and make it relevant to the position you’re applying for. Moreover, make sure that you follow the instructions provided by the organization on how to apply for the job; this means paying attention to details such as addressing the email to the right person, adhering to specified word or page limits, and ensuring that your contact information is correct and up to date.

So what are you waiting for? Check out our email sample for hire and begin your journey to landing that dream job. With our email templates, you can showcase your skills, demonstrate your passion for the role, and show the employer that you’re the perfect fit for the job.

The Optimal Structure for a Hiring Email

When it comes to hiring emails, structure is key. Not only does a clear and concise structure help you convey your message effectively, but it can also make all the difference in whether or not your email is even read in the first place. Here’s the optimal structure for a hiring email, broken down into three easy-to-follow steps.

Step 1: The Hook

The first step in any hiring email is to catch the reader’s attention. This is where you need to present your value proposition, and why the reader should even bother considering your offer. Instead of using a generic subject line like “Job Opening,” consider using something more attention-grabbing, like “Want to work on the cutting edge of technology?” or “Ready to join an award-winning team?” Once you have the reader’s attention, it’s time to move on to the body of your email.

Step 2: The Offer

This is the meat of your hiring email, where you present your offer to the reader. Rather than simply listing the job requirements, emphasize why this is a unique opportunity that the reader can’t pass up. Focus on what the reader will gain by working for your company, whether it’s the chance to work with industry-leading technology or the opportunity to make a meaningful impact in the world. Be sure to highlight any perks or benefits, like flexible work schedules or generous time off policies, that set your company apart from others in the industry.

Step 3: The Call-to-Action

Finally, you need to wrap up your hiring email with a clear call-to-action that encourages the reader to take the next step. This could be as simple as instructing the reader to visit your website to apply for the job, or inviting them to attend an upcoming hiring event. Be sure to include your contact information and any relevant links or attachments. It’s also a good idea to personalize your email by directing it to a specific individual, rather than just sending it to a generic email address.

By following these three steps, you can create a hiring email that not only captures the reader’s attention, but also presents a compelling offer and encourages them to take action. With these tips, you can stand out in a crowded inbox and land the perfect candidate for your open position.

Email templates for Hiring

Recommendation for Hiring


I am writing to strongly recommend ___________ for the _________ position at _________. Having worked closely with them for _________, I have seen their impressive skills and dedication to excellence. They would be a valuable addition to your team.

_________ possesses an impressive set of skills that would make them a great fit for the position. They have ___________ and are adept at ___________. Additionally, their experience in ___________ has made them well-equipped to handle _________.

I am confident that ___________ would be an asset to your team. They are hardworking and dedicated, and I believe they would excel in the _________ role. If you have any further questions about their qualifications, please do not hesitate to reach out to me. Thank you for considering my recommendation.

Best regards,


Referral for Hiring

Dear Hiring Manager,

I am writing to refer ___________ for the position of ___________ at your organization. I have had the pleasure of working with them for _________ at ___________ and can confidently say they would be an excellent asset to your team.

___________ has consistently demonstrated their remarkable work ethic and proficiency in ___________. Their ___________ skills and ability to work well under pressure have made them a valuable asset to our team. I believe that this experience, combined with their strong interpersonal skills, make them the ideal candidate for the _________ role at ___________.

Please do not hesitate to contact me if you have any further questions about their qualifications or experience. I strongly believe that ___________ would make a significant contribution to your organization. Thank you for considering my referral.



Hiring for a Freelance Position

Dear ___________,

After reviewing your portfolio, I am excited to extend an offer for you to join our team as a freelance ___________. With your exceptional talent in ___________ and innovative approach, I believe you are the ideal candidate for this role.

The work that you have produced, especially your recent ___________, displays both your creativity and expertise. We are looking for someone to help us with our ___________ and I believe you would be the perfect fit. As someone who is experienced in ___________ and has worked on several projects that require ___________, your contribution to our team would be invaluable.

Please let me know if you are interested in joining us for this opportunity. If you have any questions or would like to discuss further details about the project, do not hesitate to contact me.

Best regards,


Hiring for an Internship Position

Hello ___________,

I am delighted to offer you the ___________ internship position at ___________. This is an exciting opportunity for you to gain hands-on experience in the field of ___________ while working alongside our experienced professionals.

We are looking for someone who is passionate about ___________ and eager to learn from our team. As someone who has demonstrated a keen interest in the field, I believe you would be a great fit for the role.

During the internship, you will be involved in a range of projects that will help you develop your skills in ___________ and ___________. Additionally, you will have the opportunity to collaborate with our team and learn from their expertise.

If you are interested in pursuing this opportunity, please let me know. If you have any questions or concerns about the internship program, do not hesitate to contact me. Once again, congratulations on being selected for the position.



Offering a Remote Role

Dear ___________,

We are pleased to offer you a remote position as a ___________ at ___________.

Due to your impressive portfolio and excellent skills in ___________, we believe that you will be an asset to our team. Although our team is distributed, we believe that you will thrive in this kind of environment given your experience working with remote teams.

You will be expected to ___________ as part of your role. We offer competitive compensation and benefits, and you will have the opportunity to work on innovative projects with our team.

If you have any questions or concerns, please do not hesitate to contact me. We look forward to welcoming you to the team and working together.

Best regards,


Offering Full-time Position

Dear ___________,

I am pleased to offer you a full-time position as a ___________ at ___________.

Your exceptional skills in ___________, combined with your passion for ___________, make you an ideal candidate for this role. I have been impressed by your previous experience working on similar projects, and believe that you will make a significant contribution to our team.

In your role, you will be responsible for ___________ and ___________. You will report to ___________ and collaborate closely with the rest of our team.

Should you accept this offer, we offer a competitive salary package and benefits package. If you have any questions or concerns regarding the position, please do not hesitate to contact me.

We hope that you will join us in our mission to ___________.



Declining Application

Dear ___________,

Thank you for your interest in the position of ___________ at ___________. Although your experience and qualifications are impressive, we regret to inform you that we have decided not to move forward with your application at this time.

Please know that this decision was not easy and was based on a careful consideration of your application and other factors. We encourage you to continue honing your skills in ___________ and ___________, and to apply for other opportunities within our organization in the future.

We appreciate your interest in our organization and wish you all the best in your career.

Best regards,


Tips for Effective Email Sample for Hire

When it comes to seeking new job opportunities, sending out email samples for hire can be your key to opening up new doors and opportunities. However, crafting an effective email sample is crucial if you want to stand out amongst the crowd of applicants. Here are some tips to ensure your email sample is effective:

  • Subject line: Make sure to have a clear and attention-grabbing subject line that communicates the purpose of your email. Avoid generic subject lines like “Job Inquiry” or “Application Submission” and instead use specific, targeted subject lines such as “Experienced Marketer Seeking New Opportunities”
  • Customize your email: Avoid sending generic emails that are not catered to the specific job you’re applying for. Make sure to research the company and position and include key details in your email such as the name of the hiring manager, the job title, and any relevant experiences you have that align with the job.
  • Show enthusiasm: Show the hiring manager that you are enthusiastic about the job and the opportunity. Mention specific details about the company or their mission that appeal to you, and highlight how your skills and experience make you a strong fit for the position.
  • Edit and proofread: After crafting your email, make sure to review it for any typos or grammatical errors. Hiring managers are looking for attention to detail, so avoid any careless mistakes.
  • Include a call-to-action: End your email by asking for a response or requesting an interview. Make it clear that you are eager to move forward in the hiring process.

By following these tips, you can create an effective email sample for hire that will help you stand out amongst the competition and increase your chances of landing the job!

FAQs for Email Sample for Hire

What is an email sample for hire?

An email sample for hire is a pre-written email that a job seeker can use to apply for a job opening. It is designed to help job seekers create a compelling and professional application email that stands out to potential employers.

Why should I use an email sample for hire?

Using an email sample for hire can save you time and ensure that you present yourself professionally to potential employers. It provides a clear and concise framework for presenting your skills and experience in a way that highlights your suitability for the job.

What should I include in my email sample for hire?

Your email should include a brief introduction, a summary of your qualifications and experience, and a clear statement of your interest in the position. It should also feature a call to action, inviting the employer to contact you to discuss the opportunity further.

How can I customize my email sample for hire?

To customize your email sample for hire, consider tailoring your introduction to include some personal or company-specific information that will demonstrate your knowledge of the organization. You can also emphasize different aspects of your experience and skills based on the requirements of the job posting.

What should I avoid in my email sample for hire?

Avoid using slang or overly casual language, as this can come across as unprofessional. You should also steer clear of generic, boilerplate language that doesn’t demonstrate your understanding of the specific job and company you are applying to.

How long should my email sample for hire be?

Your email should be relatively brief and to the point. Aim for no more than three or four short paragraphs that clearly convey your message and qualifications. Remember that employers are likely receiving many applications, so it’s important to be concise and compelling.

Should I attach my resume to my email sample for hire?

Yes, it’s a good idea to attach your resume to your email application. Be sure to label the file clearly so that the employer can easily identify it, and avoid including any unnecessary information (such as references or transcripts).

When should I send my email sample for hire?

It’s best to send your application as soon as possible after the job posting is posted. Try to strike a balance between being prompt and thoughtful – don’t rush to send your application before you have carefully reviewed and tailored your email and resume, but also don’t wait too long and miss the opportunity.

How can I make my email sample for hire stand out?

To make your email sample for hire stand out, consider demonstrating a deep knowledge of the company and the job posting, and address the specific requirements and qualifications described in the job posting. You can also highlight previous successes or accomplishments that demonstrate your suitability for the particular role.

Wrapping it Up

So that’s it folks! A brief and handy email sample for hire that can help you land your dream job. Don’t forget to put your best foot forward when creating an email mission statement. Be confident, enthusiastic, and professional. We hope this email sample gives you the head start you need to score that job interview. Thanks for reading, and don’t forget to come back for more interesting articles. Happy job hunting!