How to Write a Perfect Free Lunch Email Sample for Your Prospects

Have you ever found yourself struggling to write the perfect email that captures your potential clients’ attention? Crafting a message that not only sparks interest but also converts the reader into a customer can be challenging. Fortunately, there is a way to improve your email marketing game – by offering a free lunch.

Yes, that’s right. Offering a free lunch can be a game-changer when it comes to attracting and retaining customers. And the good news is, I have some free lunch email samples that you can use and edit as needed.

Picture this: You want potential clients to attend a presentation or meeting to discuss your business proposition. You send out an email, but your response rate is low. So, what can you do to grab their attention? Offering a free lunch can make all the difference. By doing so, you create a more personal connection with your potential clients, showing them you care about their time and needs.

Now, you may be thinking, “Offering a free lunch? Won’t that cost me a lot of money?” The truth is, it doesn’t have to. You can set a limit on how many people can claim the offer, or you can choose a lower-cost option such as pizza or sandwiches.

In this article, I will share with you some free lunch email samples that you can use to kickstart your email marketing campaign. These samples are based on the tried-and-tested tactics of New York Best Selling author Tim Ferris, known for his successful marketing strategies. By studying his writing style and applying it to your emails, you can create a captivating message that your potential clients won’t be able to resist.

So, without further ado, let’s dive into these free lunch email samples and take your email marketing game to the next level.

The Perfect Structure for a Free Lunch Email

Writing an email for a free lunch offer can be tricky. You want to make it clear that you are offering something of value, but you also don’t want to come across as pushy or desperate. To create the perfect structure for a free lunch email, follow these tips:

Firstly, start by introducing yourself and your business. Let the reader know who you are and what you do. You want to build trust and credibility, so make sure your message is clear and concise. Don’t use industry jargon or buzzwords that may confuse or put off your reader.

Secondly, explain the offer. Tell the reader what you are offering and why you are doing it. It’s important to be upfront about any requirements or restrictions, such as a minimum purchase, maximum number of attendees, or a specific date/time. Be as specific as possible to avoid any confusion or disappointment.

Next, highlight the benefits. What will the reader gain from accepting your offer? Will it save them money, help them learn something new, or simply provide a fun and enjoyable experience? Paint a picture of how they will benefit and how your business can help them achieve their goals.

As part of your email structure, include a clear call to action. Your call to action should be specific and easy to follow. Let the reader know exactly what they need to do to claim the offer, such as clicking a link, replying to the email, or calling your business. Make sure your call to action stands out and is easy to find.

Last but not least, express gratitude. Thank the reader for considering your offer and for taking the time to read your email. You want to end the email on a positive note and leave a lasting impression.


In conclusion, the perfect structure for a free lunch email should include an introduction, explanation of the offer, highlighting the benefits, a clear call to action, and expressing gratitude. By following these tips, you can create a compelling and effective free lunch email that will capture the reader’s attention and drive business to your company.

7 Free Lunch Email Samples for Different Occasions

1. Celebrating a Successful Project Completion

Dear [Recipient],

I hope this email finds you well. I am thrilled to announce that our project has been completed successfully. It wouldn’t have been possible without your hard work, dedication, and support. Your contribution towards the project is highly appreciated.

To celebrate this accomplishment, I would like to invite you for a free lunch at [restaurant name] this Friday at 1 PM. We would love for you to join us and share your thoughts on the project’s success.

Looking forward to having a great time with you!

Best regards,
[Your Name]

2. Thanking a Valuable Client

Dear [Recipient],

I wanted to express my sincere gratitude for your continued business with us. We are grateful for your trust and confidence in our services, and we strive to keep up with your expectations.

As a token of our appreciation, I would like to invite you for a free lunch at [restaurant name] this Wednesday at 12 PM. It would give us an opportunity to thank you in person and further strengthen our partnership.

Thank you once again for your support.

Best regards,
[Your Name]

3. Welcoming a New Employee

Dear [Recipient],

I am writing this email to welcome you to our team. We are excited to have you on board and look forward to working with you.

As a small welcome gesture, we would like to invite you for a free lunch at [restaurant name] this Thursday at 1 PM. It would be a great opportunity for you to get to know your new colleagues and for us to welcome you to our team.

Looking forward to seeing you there!

Best regards,
[Your Name]

4. Recognizing Employee of the Month

Dear [Recipient],

Congratulations on being selected as the Employee of the Month! We appreciate your hard work, commitment, and positive attitude towards work. You are a valuable asset to our organization, and we are grateful for your contribution.

As a recognition for your outstanding performance, we would like to invite you for a free lunch at [restaurant name] this Friday at 12 PM. This is just a small token of our appreciation towards your efforts.

Once again, congratulations! Keep up the good work.

Best regards,
[Your Name]

5. Apologizing for a Mishap

Dear [Recipient],

I am writing this email to apologize for the inconvenience caused due to [issue/mistake]. We understand that this has caused you inconvenience, and we are taking measures to ensure that it doesn’t happen again.

As a gesture of our apology, we would like to invite you for a free lunch at [restaurant name] this Wednesday at 1 PM. We would like to take this opportunity to make it up to you and discuss how we can serve you better in the future.

Once again, we apologize for the inconvenience.

Best regards,
[Your Name]

6. Commemorating an Employee’s Long Service

Dear [Recipient],

I am writing this email to commemorate your [number of years] of service with our organization. We are grateful for your dedicated service and hard work, which has contributed significantly to our company’s growth.

We would like to invite you for a free lunch at [restaurant name] this Thursday at 12 PM to celebrate your milestone with us. It would give us an opportunity to recognize your valuable contribution and express our appreciation.

Thank you for your service, and we look forward to many more years of working together.

Best regards,
[Your Name]

7. Offering Support During a Difficult Time

Dear [Recipient],

I hope this email finds you well. I understand that you are going through a difficult time, and I want you to know that we support you in every possible way.

As a small gesture towards our support, we would like to invite you for a free lunch at [restaurant name] this Friday at 1 PM. We want to offer a listening ear, words of comfort, and a break from your routine.

Please let us know if you would like to join us for lunch. In any case, please remember that you have our support.

Best regards,
[Your Name]

Tips for Writing an Effective Free Lunch Email Sample

Writing an email to offer a free lunch may seem like an easy task, but there are several things to consider to ensure the message resonates with the recipient positively. Here are some in-depth tips to help you write an effective free lunch email sample:

  • Catchy Subject Line: The subject line of your email is crucial because it’s the first thing your recipient sees. Make sure it’s catchy and to the point, so they are inclined to open your email. You may consider something like “Lunch on Us!” or “Enjoy a Free Lunch on Our Behalf.”
  • Personalization: Address the recipient by their name and show them that you’re aware of their likes and dislikes. For instance, if you’re offering a vegetarian lunch, ensure that the recipient is a vegetarian, so you don’t end up offering them something they don’t eat.
  • Clarity: Be clear about what you’re offering, when, and where it will be available. If possible, include the menu and specify if there are any dietary restrictions. You don’t want the recipient to feel like they’re getting less than they expected.
  • Call to action: Lead the recipient to take action by giving them a call-to-action (CTA). This could be an invitation to reply to the email, or click on a link to a landing page where they can schedule their free lunch. Make the CTA clear and compelling.
  • Professionalism: Even though you’re offering a free lunch, maintain professionalism in your email by using business language and ensuring your grammar and spelling are correct. A professional email will leave a good impression on the recipient, and they may consider working with you in the future.
  • Follow-up: If the recipient doesn’t respond to your email, consider sending a follow-up email after a few days. Keep it polite and courteous, and remind them about the offer. Sometimes, all it takes to get a response is persistence.

In conclusion, by following these tips, you can increase the chances of your free lunch email sample being well received by the recipient. Remember to be clear, professional, and engaging, and you may just land yourself a new business prospect or a grateful colleague.

Free Lunch Email Sample FAQs

What is this free lunch email about?

This free lunch email is an invitation for you to enjoy a free lunch at a selected venue as part of our promotional campaign.

Who is eligible to receive the free lunch?

The free lunch offer is open to all individuals who have received the email invite and meet the conditions stated in the email.

How do I claim my free lunch?

You can claim your free lunch by following the instructions provided in the email invitation, which usually require you to RSVP within a certain timeframe.

What happens if I miss the RSVP deadline?

If you miss the RSVP deadline, your free lunch offer may be forfeited, and we may give it to someone else. So it’s important to RSVP as soon as possible.

Can I bring a guest with me?

Typically, the free lunch offer is limited to the person receiving the email invitation only. However, some offers may allow you to bring a guest, and this will be specified in the email.

What will be provided at the free lunch?

The free lunch usually includes selected dishes and beverages from the menu, which will be specified in the email invitation. However, any additional items beyond the offer will be your responsibility to pay for.

Are there any restrictions for the free lunch?

Yes, there may be some restrictions for the free lunch offer, such as the date and time of the event, the venue location, and the number of available slots. These will be specified in the email invitation, so please read it carefully.

Can I transfer the offer to someone else?

No, the free lunch offer is not transferable, and it is only valid for the recipient who received the email invitation.

What if I have other questions or concerns?

If you have other questions or concerns regarding the free lunch offer, please feel free to contact us via the contact details provided in the email invitation.

End of the line, folks!

Well, congratulations! You made it to the end of this article about the free lunch email sample. I hope this has been helpful to you. It’s always great to save a few bucks, especially when lunchtime rolls around! If you have any other tips or tricks for getting freebies, feel free to leave a comment below. Thanks again for reading, and be sure to check back soon for more tips, tricks, and helpful advice!