10 Effective Quote Follow Up Email Sample Templates for Quicker Responses

Have you ever sent a quote to a potential client and never heard back from them? It’s frustrating, isn’t it? You end up second-guessing yourself, wondering if you priced too high or if your proposal wasn’t compelling enough. But don’t throw in the towel just yet. The follow-up is crucial, and a well-crafted quote follow-up email could be the difference between a lost opportunity and a new client.

To help you out, we’ve compiled some powerful quote follow-up email samples that you can use as inspiration. But don’t stop there. Tailor your emails according to your individual situation and make them as personal as possible. You can even swap out parts of each sample to make them fit your unique quote proposal.

So, don’t let that potential client slip through your fingers. Take a look at our quote follow-up email samples and see how you can adapt them to your business. With a little bit of finesse and some persistence, you may just land your next big client.

The Best Structure for a Follow-Up Email Sample

When it comes to following up on a quote for your business, there are a few key elements that can make or break your success. A well-crafted email can encourage your potential client to choose your services over your competitors, while a poorly written one can make you come across as unprofessional and uninterested in their business. To help you avoid the latter, below is a breakdown of the best structure for a quote follow-up email.

1. Start with a Brief Recap of Your Services

Before you dive into the nitty-gritty details of the quote, it’s essential to remind the potential client of the services you offer. Start your follow-up email with a short paragraph that sums up your business and the value you can bring to their organization. This will refresh their memory of why they were interested in your services in the first place.

2. Thank the Client for their Interest

Next, express gratitude for their consideration of your services. Thank them for taking the time to review your proposal and considering you as a potential business partner. By acknowledging their interest, you are demonstrating that you value their business and are invested in maintaining a positive relationship with them.

3. Highlight the Key Benefits of Your Proposal

After thanking the client, highlight the key benefits of choosing your services over your competitors. Focus on specific advantages that set you apart from others in your industry and clearly explain how those benefits will impact their business. Remember, the goal here is to demonstrate your value and show the potential client that you are worth their investment.

4. Address Any Concerns or Questions They May Have

At this point in the email, it’s crucial to address any concerns or questions the potential client may have. This will show that you are proactive and responsive, and can help to clear up any misunderstandings or hesitations they may have about your proposal. Make sure to thoroughly answer any questions they have and provide additional information if necessary.

5. Provide a Clear Call-to-Action

Finally, end the email by providing a clear call-to-action. This could include asking for a follow-up meeting, a confirmation of their decision, or additional information you need from them to move forward with the proposal. Make sure to make it easy for them to respond and provide all necessary contact information.

By following this structure, you’ll be well on your way to crafting a successful quote follow-up email. Remember to keep it professional and concise, and stay focused on providing value to your potential client.

7 Follow-Up Email Samples for Different Reasons

Thank You for Requesting a Quote

Dear [Client Name],

I hope this email finds you well. I wanted to follow up on the quote I sent you regarding [project name]. I want to thank you for considering us for this project and for giving us the opportunity to provide you with a proposal. If you require any additional information or clarification, please let me know.

We at [company name] pride ourselves on our commitment to quality and customer satisfaction. Our team of experts is ready to work with you to meet your specific needs and exceed your expectations. We are confident that our proposal fulfills all of your requirements and provides you with the best value for your budget.

Thank you again for your time and consideration. If you have any questions or concerns, please feel free to reach out to me. I look forward to hearing from you soon.

Best regards,

[Your Name]

Reminder for an Existing Request

Dear [Client Name],

I wanted to touch base regarding the quote I provided you on [date] for [product/service/contract naming]. I hope you’ve had the time to review our proposal and found it satisfactory.

We understand how busy things can get, and therefore, It’s been a while since we heard back from you on it. Please let us know if you have any questions or require any further clarification about our proposal. I am confident that our solutions will be a valuable asset to your business, and I don’t want you to miss out on this opportunity.

We’re more than happy to work with you and accommodate any changes that you would like to make. Please reach out to me at any time, and we can proceed accordingly.

Thank you for your time and consideration.

Best regards,

[Your Name]

Proposal Follow-Up: Scheduled Meeting

Dear [Client Name],

I’m looking forward to our upcoming meeting tomorrow (or another date and time to be specified in the mail) to discuss the quote I provided you earlier this month. I hope this email finds you well; I can’t wait to hear your thoughts about the proposal.

I sincerely appreciate your interest in our products and services. Our team is committed to providing you with the best solutions for your business. During the meeting, we will discuss your specific requirements in detail and make sure that we meet your expectations.

Please let me know if there is anything else you would like to add to the schedule, and we can make it happen. I look forward to seeing you tomorrow and discussing the proposal.

Best regards,

[Your Name]

Reminder Inquiring About A Proposal

Dear [Client Name],

It was great talking to you during our last meeting [or speak about your previously discussed interaction], and I’m excited about the prospect of working with your team.

I’m writing to follow up on the proposal that we submitted recently. I did not get to hear back from you yet, and I wanted to see if you need any further information or have any additional questions.

As I mentioned in our last conversation, we have extensive experience in delivering the best solutions to our clients, and the proposal we submitted takes into account all of your unique requirements. Moreover, I believe that our expertise and services can add significant value to your business.

Please let me know if and when you’re available for further discussions, and I will be more than happy to make appropriate arrangements as per your availability.

Best regards,

[Your Name]

Follow-Up on a Quote after an Event

Dear [Client Name],

I hope this email finds you well. I wanted to follow up on the proposal we provided you during our recent [event name] in [place name]. First off, I would like to thank you for taking the time to visit our booth and showing interest in our products and services.

We are confident that the proposal we provided you is in line with your business requirements and objectives. We would love to schedule a meeting with you to discuss your specific needs and demonstrate how we can help your business grow.

Please let me know if you are free for a quick call this week to go over your project requirements. Or, if you have a meeting scheduled already, send me the details, and we will work out our availability.

Thank you for considering us.

Best regards,

[Your Name]

Proposal Follow-Up: Addressing Concerns

Dear [Client Name],

I’m writing to follow up on the proposal we provided you with last week. I noticed that we haven’t heard back from you yet and wanted to see if there were any concerns or questions you would like to address before we proceed.

We understand the importance of meeting our client’s requirements and are more than happy to address any concerns or issues you might have with our proposal. Our team is committed to providing the best solutions for your business.

If you prefer, we can schedule a call to discuss any questions you have or revise our proposal accordingly. I want to ensure that you’re 100% satisfied with our proposal.

Thank you for considering us.

Best regards,

[Your Name]

Follow-Up on A Proposal That Was Accepted

Dear [Client Name],

I hope you’re doing well. I’m writing to follow up on the proposal we provided you last week for [product/service/contract naming]. We’re delighted to hear that you’ve accepted our proposal.

Our team is excited about the opportunity to work with you. We’ll ensure that the entire process of delivery goes seamlessly as we’ve laid out in our proposal. In addition, we would like to set up a kick-off meeting to discuss the next steps and provide you with all necessary details and timelines.

If possible, please send me a few possible slots when you’re free next, and we can schedule a meeting accordingly. We are committed to providing you with the best solutions for your business.

Thank you again for choosing us as your partner.

Best regards,

[Your Name]

Maximizing Your Follow-Up Email for Quotes

When it comes to securing a job or project, sending a quote to a potential client is only half the battle. The other half involves following up on your quote in a professional, timely manner that captures the client’s attention and encourages them to make a positive decision. To help you achieve this with your follow-up email sample, consider the following tips:

1. Personalization:

  • Go beyond generic greetings and instead address the client by their name.
  • Include specific details in your message that show you’ve taken the time to understand the client’s needs and project.
  • Offer personalized solutions or suggestions that align with their unique needs.

2. Timing:

  • Don’t wait too long to send your follow-up email, as this could imply you’re not interested in the project or lack urgency.
  • Send your follow-up within one to two days of sending your quote.
  • Consider setting up automatic follow-up reminders to help you stay on top of potential client communication.

3. Emphasize Value:

  • In your follow-up email, highlight the value your services or product can provide the client.
  • Include testimonials or case studies that support your claims and demonstrate your expertise.
  • Use strong and persuasive language that reflects confidence and competence.

4. Encourage Action:

  • End your follow-up email with a clear call-to-action, such as scheduling a call or meeting.
  • Include a deadline or sense of urgency to encourage prompt action on the client’s part.
  • Make it easy for the client to respond by including your contact details or a link to your website in your email signature.

By implementing these tips into your follow-up email sample, you can increase the chances of securing that job or project you’ve been hoping for. Remember to be professional, courteous, and persistent, and don’t give up after one follow-up email. Sometimes, it takes multiple attempts to get a response. Good luck!

FAQs about Quote Follow Up Email Sample

What should I include in a quote follow up email?

You should include a friendly greeting, a thank you for the opportunity to provide a quote, a reminder of the quote details, and a call-to-action for next steps.

How long should I wait to send a follow-up email after sending a quote?

You should wait 2-3 business days before sending a follow-up email to give the recipient enough time to review the quote.

What should I do if the recipient does not respond to my follow-up email?

You can send a polite reminder email after a week or so, but if you still do not receive a response, it may be best to move on to other potential clients.

Can I include a discount or special offer in my follow-up email?

Yes, you can include a discount or special offer to make the recipient more likely to choose your services. Just make sure the offer is clear and concise.

What if the recipient is not interested in my services after the follow-up email?

Thank them for their time and consideration and ask if they would be willing to provide feedback on why they chose not to move forward.

Should I attach the quote to the follow-up email?

Yes, you should attach the quote to the follow-up email as a reminder of the details and to make it easy for the recipient to refer to it.

How many follow-up emails should I send?

Sending 2-3 follow-up emails is appropriate. After that, it is best to move on and focus on other potential clients.

What should I do if the recipient asks for changes to the quote?

Thank them for the opportunity to make changes and ask for specific details on what changes they would like. Make the changes and send a revised quote promptly.

Is it okay to follow up with a phone call instead of an email?

Yes, it is okay to follow up with a phone call. Just make sure you have a script prepared and are respectful of the recipient’s time.

Wrap It Up

And that’s a wrap on our sample quote follow up email, folks! We hope this has helped you in crafting your own message to your potential client. Remember to keep it simple, friendly, and professional. Don’t hesitate to add a touch of personalization to make it feel organic and human. As always, thanks for reading, and we can’t wait to see you again soon. Happy quoting!